Job Description

Job number

PRO01282

Faculties

Provost's Team

Departments

IC Student Union

Salary or Salary range

37,108 - 40,166 per annum

Location/campus

South Kensington Campus - Hybrid

Contract type work pattern

Full time - Fixed term

Posting End Date

22 Aug 2025

About the role

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Are you passionate about empowering postgraduate students and enhancing their university experience? Imperial College Union is hiring a Postgraduate Representation Coordinator to lead key developments in student representation and democratic engagement. Based at the iconic South Kensington campus, this full-time, fixed-term position offers the opportunity to join a forward-thinking organisation dedicated to student voice, inclusion, and impact.



In response to our recent Democracy Review, this role will play a vital part in strengthening student representation structures and embedding postgraduate engagement throughout Union decision-making. You'll work alongside Officer Trustees and the Representation Team to ensure that students feel heard, supported, and empowered across all Imperial campuses.


Please note this role is full time and fixed term (12 Months).

What you would be doing

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As the Postgraduate Representation Coordinator, you will be at the heart of ensuring an excellence of experiences for our postgraduate students and helping them succeed in their endeavours. You'll help shape how postgraduate students are represented, heard, and supported, driving initiatives that empower students and influence policy from the ground up.



This role is both strategic and hands-on, offering an exciting mix of training delivery, community building, and organisational development.



Key responsibilities include:


Supporting and training postgraduate student representatives and Officer Trustees, equipping them to drive positive change. Coordinating communications and recognition schemes to foster deeper engagement across the postgraduate community. Managing democratic processes and implementing new initiatives that promote inclusive participation. Partnering with University departments and external organisations to amplify postgraduate issues and build collaborative solutions. Developing strategic projects and training materials that strengthen representation and evaluate impact.

Please see Job description for full outline of duties.

What we are looking for

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We're seeking a thoughtful and proactive individual who thrives on championing student voice and fostering inclusive communities. You'll bring a strong background in supporting volunteers, delivering training, and navigating democratic structures in higher education or similar environments. Your communication style will be clear, confident and empathetic, whether working one-on-one with student leaders, facilitating group sessions, or liaising with senior stakeholders. You'll be someone who can balance strategic planning with hands-on delivery, and who approaches challenges with flexibility, creativity and care.



You'll have a deep interest in the student experience and understand how to build meaningful engagement, especially among postgraduate communities. We're looking for someone who can bring insight into issues affecting diverse student groups and who is committed to equity and representation. If you have experience building partnerships, designing inclusive programmes, and supporting initiatives that empower others to lead change, you'll feel right at home here.

What we can offer you

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Please note this role is with the Students' Union. We're a registered charity in our right, with our own governance, systems, processes, and objectives. However, we work extremely closely with Imperial College London, so you'll also be joining a wider community of staff working within higher education. If you've never worked in a students' union, or are unsure why it's different, we encourage you to get in contact. It's a brilliant place to work.



As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer:


flexible working hours generous pension scheme 25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures) bicycle loan scheme season ticket loan health benefits excellent professional development opportunities and many more.




More information can be found on the Imperial College Benefits page: https://www.imperial.ac.uk/human-resources/benefits/

Further information

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To apply for the role please complete the online application form.



We are running a characteristic

anonymised application process

for this recruitment as part of the College's commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and

applicants' names will not be visible to recruiting managers until the interview stage

. You will

not

be required to attach a CV. Please also refrain from including your name in your supporting statement.

Closing date:

22nd August 2025

Should you require any further details on the role please contact the People team on icu.people@imperial.ac.uk.



Interviews will be expected to take place 3rd to 5th September 2025.


We welcome applications from everyone regardless of age, gender, gender identity, gender expression, ethnicity, sexual orientation, faith, or disability. We particularly encourage applications from Black, Asian and other racial minority ethnic candidates and disabled candidates who are currently underrepresented in our workforce. If there are any reasonable adjustments needed through the process, we will accommodate as much as possible.


As part of our commitment to sustainability, every role within Imperial College Union contributes to our environmental and social goals. This includes actively participating in initiatives to reduce waste, conserve energy, and promote eco-friendly practices within every department.

Available documents

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Attached documents are available under links. Clicking a document link will initialize its download.

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.

We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.



If you encounter any technical issues while applying online, please don't hesitate to email us at support.jobs@imperial.ac.uk. We're here to help.

About Imperial

Welcome to Imperial, a global top ten university where scientific imagination leads to world-changing impact.



Join us and be part of something bigger. From global health to climate change, AI to business leadership, here at Imperial we navigate some of the world's toughest challenges. Whatever your role, your contribution will have a lasting impact.



As a member of our vibrant community of 22,000 students and 8,000 staff, you'll collaborate with passionate minds across nine London campuses and a global network.



This is your chance to help shape the future. We hope you'll join us at Imperial College London.

Our Culture

We work towards equality of opportunity, to eliminating discrimination, and to creating an inclusive working environment for all. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities. You can read more about our commitment on our webpages.



Our values are at the root of everything we do and everyone in our community is expected to demonstrate respect, collaboration, excellence, integrity, and innovation.