Job Description

At

Ivory Dental Care

, our vision is simple: building great relationships that last.
We provide high-quality dentistry with excellent service, in a safe, friendly, and supportive environment -- for both patients and our team.

We are now looking for a

Practice Administrator & Coordinator

to play a key role in keeping our practices running smoothly and supporting our management team and wider staff.

About the role

This is a

varied and important role

at the heart of the practice. You'll support day-to-day operations and help coordinate activity across administration, HR, finance, marketing, IT, and patient services.

You'll work closely with the Practice Manager, Assistant Practice Manager, and Practice Owner, helping ensure the practice operates efficiently so our team can deliver outstanding patient care.

Key responsibilities include:

Administration & Operations

General administrative support to keep the practice running smoothly Updating policies and procedures Booking training, meetings, and taking minutes

HR & Team Support

Managing rotas, leave requests, and on-call rotas Acting as a point of contact for sickness and early-morning team issues Supporting recruitment, on boarding, and inductions

Finance

Paying invoices and banking Accounts reconciliation Preparing monthly accounts for management review

Marketing

Updating the practice website Creating newsletters and social media content Supporting and facilitating open days

IT, Facilities & Compliance

Basic IT troubleshooting and liaising with external providers Coordinating servicing and maintenance of equipment Supporting CQC systems and compliance Continuing professional development study out of contracted hours (approx 10 hours per year) Support projects such as refurbishments or new systems a

Patient Support

Assisting management with patient complaints and follow-ups Helping improve communication with patients

Working hours

40.35 hours per week

Monday-Thursday 7:45am-5:20pm
Friday 7:45am-3:15pm

36-hour option available

Monday later start or earlier finish or a later start on Tuesday, Wednesday or Thursday
On-call point-of-contact duty between the hours of 6.30am and 7.00am approx twice per week (available via telephone) and Saturdays once every 3rd week.

Occasional late evenings and Saturdays for open days (up to 4 per year).

What we offer

Annual pay review 6.2 weeks annual leave + long-service entitlement 5 weeks full company sick pay (including dependents) Company pension Agilio CPD membership funded Uniforms and mobile phone provided Health & well being program

How to apply

Applications via Indeed, complete the 2 screening questions and provide your CV

Closing date:

15 February 2026

Job Types: Full-time, Permanent

Pay: 12.71-13.50 per hour

Expected hours: 36 - 40.35 per week

Benefits:

Additional leave Bereavement leave Company events Company pension Free flu jabs Health & wellbeing programme Sick pay
Application question(s):

What attracted you to this role at Ivory Dental Care, and how does it align with your values or career goals? This role involves coordinating administration, HR, finance and operational tasks in a fast-paced environment. Please describe a role or situation where you managed multiple priorities and supported a team to keep operations running smoothly. What were your key responsibilities?
Work Location: In person

Application deadline: 15/02/2026