Job Description

We are seeking an organised and proactive

Pre-Clinical Courses Administrative Assistant

to support undergraduate teaching activities within Primary Care. The role provides administrative support across Years 1-3 teaching, events, assessments, and course coordination, working closely with academic staff, tutors, students, and external partners.


The position is set to commence ASAP and will be Part Time, 2 days per week.

You must be able to work both Tuesdays and Thursdays for this role.

The assignment will be for an initial duration of 12 weeks with a pay rate of 16.92 per hour + holiday pay

Key Duties:

Organise the Learning with Patientscourses for Years 1-3, including liaising with students, GP tutors, colleges and pre-clinical schools, booking rooms, preparing materials, updating Canvas and NHS ePortfolio, supporting tutor recruitment, arranging payments, and collating tutor reports and student feedback Provide administrative support to the Academic Lead for Undergraduate Years 1-3, including support for Year 3 research projects, website updates with the Communications Team, and liaison with administrative colleagues across the department Support the organisation of the annual Career Pathways to Academic Primary Careconference, including venue booking, catering, equipment, speakers, attendee management and query handling Support wider Undergraduate Teaching Group activities, including organisation of formative OSCEs, the annual GP Tutor conference, and maintaining accurate records Maintain student, tutor and practice records in line with GDPR requirements Provide cover for colleagues during periods of absence and support team priorities as required Attend Undergraduate Education Committee and related meetings and contribute to minute taking

Selection Criteria:

Educated to A level or equivalent, or with equivalent professional experience Excellent administrative and organisational skills, with the ability to manage competing priorities Strong written and verbal communication and interpersonal skills Ability to work calmly and effectively in a busy, service-oriented environment High attention to detail and strong problem-solving skills Ability to work independently using initiative, as well as collaboratively within a team Positive, flexible and proactive approach with a friendly manner Strong IT skills, including email, Microsoft Office, databases, websites, and virtual learning environments Commitment to confidentiality and secure handling of personal information

Vacancy ID:

21427

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service