Job Description

Shauna Kelly Interiors

is a leading Luxury Residential Interior Design practice working on high end Luxury Interior projects across the UK & Ireland.

We are seeking a highly organised

Procurement Coordinator

to support the successful delivery of interior design projects by managing the back-of-house procurement process.

This role is responsible for the accurate purchasing, tracking, and receipt of all FF&E, finishes, and materials across multiple projects. The Procurement Coordinator will work closely with the Operations and Design teams to ensure that all products are ordered correctly, delivered on time, and received into stock in line with project requirements.

Key Responsibilities : Procurement & Purchasing

Raise and manage

purchase orders

for FF&E, finishes, lighting, accessories, and materials Ensure all orders align with approved

specifications, quantities, pricing, and lead times

Liaise with suppliers to confirm availability, production timelines, and delivery schedules Maintain accurate procurement trackers and order documentation

Supplier & Order Management

Act as the primary point of contact for suppliers regarding orders, confirmations, and updates Proactively chase outstanding order acknowledgements and delivery dates Resolve discrepancies relating to pricing, quantities, finishes, damages, or shortages Maintain up-to-date supplier information and records

Delivery, Stock & Logistics Coordination

Coordinate deliveries into

warehouse / storage / site

, ensuring correct booking and paperwork Check all incoming goods against purchase orders and delivery notes Log, report, and manage any damaged, missing, or incorrect items Ensure goods are correctly recorded as received into stock

Internal Coordination

Work closely with the

Operations team

to support overall project delivery Support Designers and Project teams with procurement status updates Ensure procurement timelines align with project programmes Maintain clear and accurate communication across internal teams

Systems & Process

Maintain procurement systems, spreadsheets, and trackers to a high standard Support continuous improvement of procurement and order-control processes Ensure all documentation is correctly filed and audit-ready

Skills & ExperienceEssential

Proven experience in

procurement, purchasing, or order processing

within interiors, FF&E, design, construction, or a related sector Strong attention to detail and excellent organisational skills Confident managing multiple orders across multiple projects Clear and professional communication skills Competent with Excel / Google Sheets and procurement tracking tools

Desirable

Experience working with

interior design or workplace fit-out projects

Knowledge of FF&E suppliers and lead times Experience coordinating deliveries into warehouse or stock environments Familiarity with procurement or project management software

Personal Attributes

Highly organised and process-driven Calm under pressure and proactive in problem-solving Comfortable working behind the scenes to support wider teams Reliable, methodical, and accountable Team-focused with a strong sense of ownership over tasks
Job Type: Full-time

Pay: From 25,000.00 per year

Benefits:

Casual dress Company events Company pension Employee discount Free parking Private medical insurance
Work Location: In person