Job Description

To source pharmaceutical and medical consumables in line with budgetary constraints on behalf of the Organisation. This will include supplier sourcing, relationship building, negotiation and processing of formal quotations. To have an awareness of supplier lead times and address any delays proactively. To plan and forecast demand together with regional managers to prevent overstocking and running out-of-stock (OOS), monitor market demand and supply trend closely for any price and availability shift.



To develop robust process based on Corporate Governance and Scheme of Delegation to ensure accurate records with proper audit trails on purchasing system. To liaise with Regional Clinical Leads to ensure timely delivery of goods which crucial to operations and delegate Inventory tasks as required. To ensure that clinics have the knowledge to manage and account for stock transfers between clinics. To develop an effective and user-friendly inventory management system together with regional clinical leads to ensure that clinical stock and consumables are properly logged and accounted for at all times within the organisation.



To develop process and framework to ensure that all clinics can compile and maintain an accurate record of quantity, type, and value of supplies stocked by regional clinicians. To educate regional clinicians on the importance of maintaining accurate stock records. To lead monthly stock counting and reporting (including central warehouse) and to ensure all stock count records have been inputted to stock control system accurately. To reconcile monthly usage with activity performance to check and challenge any potential miscounting.



To develop process to ensure that all clinics can troubleshoot stock discrepancies, including root cause analysis. To develop process to ensure that all clinics can identify slow moving and potential redundant stock. To develop process to ensure all clinics can prepare lists of depleted items and recommend regular surveys for defective or unusable items. To establish stock holding KPIs which will drive storage cost reductions, identify principal areas of waste generation and implement solutions to minimise or remove.



To produce monthly reports for finance on a timely manner, e.g. GRNI, transfer and closing stock, etc. To produce procurement reports for monitoring purposes, e.g. stock lists, price lists, and shortages, etc.



To work together with senior clinical leads and quality leads for medical equipment purchase and maintenance management. To lead store management for central warehouse and to maintain high standard of tidiness and cleanliness at all times. To line manage team members and to ensure consistent high performance in daily operation. To have purchasing and stock control systems ownership and to ensure high standard of data quality and information accuracy, e.g.



supplier information, invoices and pricing. To highlight any Health and Safety storage practice improvements to Regional Managers and Quality Team. To undertake any other duties and responsibilities commensurate with the level and responsibilities of the post and/or that are deemed to be within your capabilities. To work in harmony with all other team members including team members in different regional groups and to communicate in an open and courteous manner with colleagues, clients, visitors, referring agencies and contractors.



Support a womans right to request an abortion within UK legal framework. To maintain and improve standards of work through the undertaking of training, attending courses and keeping up to date with technical information.