Job Description

Job Summary:

Company:

Festival Republic

Department:

Production

Location:

Farringdon and onsite at festivals

Reports to:

Event Manager

Working Hours:

Full time with additional weekend and evening working during festival season as required. Onsite hours are 8am - 8pm

Contract Type:

Fixed term, 12 months

Role Description

The Production Coordinator is a key part of the planning team for their events. The main aim of the role is to ensure all infrastructure, contractors and staff are booked and arrive correctly.

Who you are

Competencies / Skills / Knowledge / Experience

Essential


Detailed project management / planning including joined up thinking Ability to delegate whist maintaining an overview of the team Ability to disseminate the correct information to all parties involved in the event Ability to prioritise and meet deadlines Contracting and managing services and staff Exceptional attention to detail
Desirable


Large scale events Project management Planning and adhering to a budget Negotiation and liaison with contractors Working under pressure and in pressurised situations Has had Event Management training

Behaviours

The following attributes determine how the role will be carried out and are required to be a success


Confidence to lead and manage Excellent communication skills Level-headedness Accuracy Ability to prioritise Anticipatory and proactive approach to problem solving

What the role includes

Planning


Achieving tasks, targets and deadlines outlined in the timeline and checklist Collating and booking all contractors' and staff requirements onsite including those passed over by Licensing Co-ordinator Keeping the production schedule up to date throughout the planning process and ensuring all contactors and staff arrival and departure details are included on it as well as licensing conditions and agency meetings Attending contractor or internal meetings, preparing agendas, minutes and following up on Working closely with Site Manager Action points as required
Appointing Contractors


Preparing specifications for all infrastructure Negotiating and agreeing best prices for each contract using agreed rates under group buying deals where applicable, raising purchase orders and liaising with accounts over payment schedules. Keeping track of whether all purchase orders have come back signed Sending out confirmation letters, purchase orders and relevant Health and Safety paperwork Ensuring all contacts for the show are updated and circulated throughout the planning process
Requirements


Ensuring all plant and vehicles are correctly insured Assessing and booking onsite and offsite accommodation Liaising with sponsorship teams and bars / traders (including boutique camping) and ensuring their requirements have been met
Staffing


In conjunction with the Event Manager and Licensing Co-ordinator, line management of the Production & Licensing Assistant Recruiting and booking staff for the production office
Delivery


Organising the set up / delivery of all kit and services to the production office Dealing with accounts queries - checking purchase orders, details of payments and agreed terms, investigating problems Reconciliation of missing equipment, damaged vehicles and plant post show Dealing with insurance claims post show
Debrief


Collecting production and contractor debriefs and passing to Licensing Co-ordinator for collation Preparation of a debrief report on improvements for the following year Ad hoc tasks as required
Extra responsibilities during the event onsite


Managing the onsite Production Office (team or circa 5-6 freelancers) Organising radio channels and the allocation of radios onsite to personnel Organising the meal ticket system Organising and updating/disseminating running orders Organising and maintaining petty cash for the event Point of contact for contractor queries Ensuring all contractors arrive at the correct time Managing of all contractors, services and staff outlined above

Equal Opportunities

We are passionate and committed to our people and go beyond the rhetoric of diversity and inclusion. You will be working in an inclusive environment and be encouraged to bring your whole self to work. We will do all that we can to help you successfully balance your work and homelife. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with. It's talent that matters to us and we encourage applications from people irrespective of their gender identity, race, sexual orientation, religion, age, disability status or caring responsibilities.

The Company

Festival Republic is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management.

APPLICATION DEADLINE: Monday 27th October. We reserve the right to close applications at any time.

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