Job Description

Production Finance Coordinator


Location: London


Type of contract: Permanent


Hybrid: Mon+ Fri WFH, Tues, Weds + Thurs office based


Who We Are


TBWAMedia Arts Lab (or MAL as you'll hear us called) is the bespoke global advertising agency dedicated solely to Apple. Our mission is to create smart, simple and iconic work that transforms business and makes culture for the world's best brand.


We're headquartered in Los Angeles, California, with 7 further international hubs and over 800 people making great work for Apple in 26 markets around the globe.


The Role


The Production Finance Coordinator will support production during production shoots and busy seasons by assisting in production document preparation. The Production Finance Coordinator will support our Production and Finance departments through the creation and maintenance of production documents and financial reporting. This role is key to assisting production teams day-to-day, whilst ensuring financial integrity for the agency. The role will report to the Client Finance Director located in the Los Angeles office.


We're looking for someone who is excited about working with a global, culturally diverse and highly driven team for one of the best brands in the world. If you are inquisitive, collaborative and a great communicator - we'd love to hear from you.


The Work


Assist production teams with the creation of ballparks and estimates


Prepare and track production purchase orders


Review and manage submission of third-party vendor costs


Provide finance system support related to estimates and purchase order creation


Track and report on production budgets


Support vendor setup and provide payment details


Assist with job finance close process


Produce ad hoc reports as requested by management


Ensure financial compliance across production teams


Support client reporting and audits


Provide guidance on company policies, financial regulations, and industry standards



Who Will Thrive in This Role?


Strong organisational skills with the ability to manage multiple priorities effectively


Excellent analytical, problem-solving, and decision-making skills


Proficiency in advanced Excel skills and financial systems


Some previous experience - knowledge of GAAP, financial regulations and compliance requirements is a plus


Proactive, self-motivated with a willingness to learn and develop in a fast-paced environment


Strong interpersonal and communication skills, both verbal and written


High level of integrity, professionalism, and ethical standards


Experience or interest in production finance, accounting, or administration within advertising or media is desirable



What's in it for you?


Given we push to create smart, simple, iconic, globally impactful work that makes culture, we understand this requires the hard work and dedication of an extremely talented and innovative collection of people.


Therefore, we have designed our benefits package to first and foremost take care of our teams, to say, "thank you", but beyond that, it is there to ensure that you are rewarded for the incredible work you deliver and receive the recognition that goes along with that.


From continued learning and development, life insurance for protection and peace of mind, family care leave (for those important times), well-being and mental health support - to volunteer days. And a great work environment with an international and talented team - basically, we've got you covered!