Job Description

Job Summary

About us

Suscom Industries Ltd is one of the leading suppliers and manufacturers of components to the office furniture and furniture industry. Suscom has established itself as a valuable source to all the clients who have been using Suscoms' quality products and technical assistance for many years. Suscom strives to improve its quality and service continuously. The company endeavour to continuously innovate to bring new products to the market to help its clients differentiate themselves from the others. We are currently expanding our business at a rapid rate and are looking for ambitious people to join our growing team.

Overview

At Suscom we are a small team of flexible people with great added value benefits. We like employees to take a hands' on approach to be able to interact with clients and also start a job from start to finish as opposed to doing very narrowed jobs. This is why we are looking for an Office Administrator to play a key administrative role within the Suscom team and progress within the Company.

This role will include all basic types of administration and due to the company being in a position of growth we offer stability and development opportunities long term. This position is ideal for someone wanting to progress their career within an office environment due to the company expanding. Our ideal candidate needs to be good with numbers and inputting into software and excel as this will be a daily part of the role.

Responsibilities and Duties

About the role

Answering phone calls in a professional manner Deal with high volume of emails Must be able to use Excel to send relevant information to customers and also for use internally Good with numbers and inputting into software and excel is required General office organisation including filing paperwork into relevant files Checking PPW daily (daily sheets, scrap sheets, weight sheets) ensuring any variations are queried with the production team. Booking in of the production produced stock and assembly stock on Opera and recording this in the production/assembly spreadsheet. Accounting for all the scrap booking in via opera and transferring to the qurn location. Raising purchase orders for all Production material/consumables and following this up of deliveries. Booking in all production purchase orders and keeping a log of this on our entry system. Checking all Production related invoices and filing away in the Purchase Ledger, ensuring any queries are dealt with in time for the payment run. Running the month end production report to ensure all stock for that month is accounted for. Completing the QC stock report for the Scrap for that month. Managing any Production related queries and managing the Production admin inbox. General office admin work, invoicing etc In charge of the production admin day to day Dealing with production queries daily Processing orders for material and sundry stock for production Ensure when production goods arrive, they are given Entry Ref & responsible for booking in stock Checking of all production goods related invoices are correct and ensure any queries have been dealt with in time for the payment run. Assist/Cover other team members when needed

About the person we are looking for

Excellent IT skills (Microsoft Office, Excel); Be able to use Opera (not compulsory training will be given) Good spelling and Grammar Good time management skills Be able to prioritise different work loads Good organisational skills Be flexible within the company. We have busy periods so it will be expected during this period to ensure all work is completed even if overtime is needed Attention to detail Good Communication skills with both staff as well as clients Good understanding how to deal with clients Proactive approach Experience within an admin role and office environment is ideal but not essential if you have the willingness to learn and pick things up quickly but MUST be good with numbers and spreadsheets
Job Type: Full-time

Salary: TBC dependent on previous experience and skills and will be discussed at interview stage

Any experience in sales admin/purchasing/accounts & general office admin is a bonus.

Benefits:

On-site parking Company Events Hot drinks

Qualifications

Proficient in Microsoft Office applications, especially Excel Demonstrated ability in time management and prioritizing tasks effectively Strong communication skills, both written and verbal Previous office experience preferred Excellent organizational skills with attention to detail Familiarity with IT systems and software
Job Types: Full-time, Permanent

Pay: 24,500.00-30,000.00 per year

Benefits:

Canteen Company events Company pension Free parking Health & wellbeing programme On-site parking
Application question(s):

What experience do you have with spreadsheets and inputting numbers/data?
Experience:

Administrative: 1 year (preferred)
Work Location: In person