Job Description

The Program Operations Coordinator is part of the full time staff of the study center. On site staff are committed to supporting future and current organizational objectives through the design, implementation, and execution of strategic, innovative, data-driven, and research-based practices in support of Verto's mission. The on-site staff serve as champions across the organization to ensure each and every practice creates a significant impact on the student experience as well as organizational goals aligned with the Mission and Vision of Verto Education.



The Program Operations Coordinator serves in a key role responsible for supporting the day-to-day functions of the Study Center finance and operations coordination. The Program Operations Coordinator collaborates with the Program Director to comply with financial and operational requirements of the Study Center so as to maximize the day to day efficiency of the work-flow.



In addition to financial and operational tasks, this role is also in charge of planning, managing and delivering educational excursion logistics. In collaboration with the Academic Director, and Academic Coordinators, the Administrator oversees the logistics and administration of courses and experiential learning activities.

Responsibilities:

Assist with obtaining, compiling, and organizing student enrollment documentation During arrivals and orientation, support the Program Director in logistics of orientation week (staffing and scheduling) with full availability Assist with basic accounting, bookkeeping, and financial transactions (providing cash-flow reports, interacting with accountants, reimbursements, accounts payable) Assist the Program Director by supporting center logistics (repairs, managing inventories, providing utilities and maintenance reports) Coordination of contracts, capacity and space analysis, along with financial filings Prepare reports, spreadsheets, briefing notes, and correspondence materials Create budgets and provide forecasts compared to actual financial results Create and manage calendar of excursions in collaboration with Student Life Manager and Program Director Book excursions and experiential learning activities, manage the logistics, create itineraries, and communicate them to staff in a timely manner Attend excursions when required Distribute and archive confidential files and documents Provide support to the Program Director, Student Life Manager, and Academic Director with planning and operations activities Liaise and assist staff and managers with operational priorities Assist with staff onboarding and training Proactively work to safeguard the health and wellbeing of students and staff members by complying with all health and safety protocols. Maintain a professional appearance and demeanor at all times Other job-related duties, responsibilities, and activities may change or be assigned at any time with or without notice. Flexibility is important! Front desk duties as necessary

Minimum Requirements and Qualifications

Ability to work on-site in an office environment 2/3 years of experience working in education abroad, which should include direct experience with administration in education abroad Fluency in English Excellent verbal and written communication skills; the ability to provide verbal and written information, and provide instructions Excellent problem-solving skills; ability to investigate and analyze information and draw conclusions Strong computer skills, including Google Suite and/or Microsoft Suite, to include Excel, Word and Powerpoint Experience managing projects Ability to work independently Flexible and responsive to change

Preferred Requirements and Qualifications

A 2 or 4 year college degree in Business, Accounting, or a related field 1-2 years of experience in accounting and bookkeeping Knowledge of Human Resources rules and regulations Previous experience in Higher Education or Education Abroad organizations

Site Specific Requirements and Qualifications

Authorized to work in the country - Verto Education is unable to sponsor visas. * Fluency in local language