Job Description

We are seeking a detail-oriented and proactive

Program Specialist

to join our dynamic Medical Communications team. In this role, you will coordinate and deliver complex healthcare communication projects, working cross-functionally with scientific, editorial, and client services teams to ensure successful project outcomes.

Key Role Responsibilities:

Project Planning & Setup

Collaborate with Senior Program Specialists, Account Managers, and Scientific Services to define project scope and requirements Create comprehensive project plans, delivery schedules, and assist with metrics and risk management Establish communication protocols and client approval processes Set up appropriate project tracking systems and folder structures Initiate and lead project kick-off meetings

Project Execution & Management

Manage assigned projects according to agreed internal and client processes Serve as the key point of contact for project status updates to clients, faculty, and internal teams Coordinate cross-functional project teams and lead regular progress meetings Draft and circulate meeting minutes and action points, ensuring follow-up on deliverables Maintain detailed awareness of project status to respond appropriately to stakeholder inquiries

Budget & Resource Management

Monitor project budgets and delivery timelines, addressing variances proactively Support resource planning and staffing requirements Monitor freelance resource progress in collaboration with Scientific Team Leads Identify scope changes, assess cost implications, and communicate to management

Experience and Skills required for the role:

Bachelor's degree in Business or Life Sciences preferred A few years' experience in medical communications Experience working with publications within oncology - must Understanding of healthcare industry regulations (EACCME/ACCME/FDA/AMA) Knowledge of publication guidelines and processes Strong project management expertise with ability to deliver on time and within budget Excellent organizational skills with attention to detail Outstanding interpersonal and communication skills (both written and verbal) Advanced proficiency in Microsoft Office suite (Word, PowerPoint, Excel) Proactive approach to problem-solving * Fluent in English, written and spoken