Job Description

Ref Number

B09-01273

Professional Expertise

Administration and Business Support

Department

Vice-Provost (Research, Innovation and Global Engagement) (B09)

Location

London

Working Pattern

Full time

Salary

36,433-41,833

Contract Type

Permanent

Working Type

Hybrid

Available for Secondment

No

Closing Date

09-Nov-2025

About us

------------


UCL is a radically different university. Founded in 1826 to open education to all, we were the first in England to welcome students of any religion and the first to admit women on equal terms with men. Today, we are one of the world's top ten universities, recognised for our pioneering approach to research, our commitment to innovation, and our global impact.



The Grand Challenges programme embodies UCL's multidisciplinary ethos. It brings together researchers from across disciplines to explore the most pressing issues of our time -- from the climate crisis and mental health to inequalities, data-empowered societies and intercultural communication. By fostering collaboration, supporting new research, and inspiring debate, Grand Challenges connects diverse expertise to create knowledge that drives meaningful change locally, nationally and globally.

About the role

------------------


We are seeking a highly organised and proactive Programme Administrator to join the Grand Challenges team within the Office of the Vice-Provost (Research, Innovation and Global Engagement). This is an exciting opportunity to contribute to a high-profile initiative that sits at the heart of UCL's mission to address global challenges through cross-disciplinary collaboration.



The Programme Administrator will support the delivery of a varied portfolio of activities across all Grand Challenge themes. Working closely with Coordinators and Programme Officers, you will help to plan and deliver funding calls, community-building events and communications, ensuring that each activity runs smoothly and achieves its intended impact. The role will involve coordinating logistics, preparing materials for award panels, managing financial processes, supporting the collection and analysis of impact data, and maintaining accurate records and documentation. You will also play an active part in improving systems and processes that underpin the team's work, helping to ensure the programme continues to operate efficiently and effectively.



This is a fast-paced and rewarding role that offers an excellent overview of one of UCL's most distinctive and ambitious initiatives. It will suit someone who enjoys varied work, who can adapt to changing priorities, and who takes pride in delivering excellent administrative support. You will be part of a collaborative, inclusive and high-performing team that values initiative, creativity and continuous learning.

About you

-------------


You will have experience of working in an administrative or project support role, ideally in a busy and dynamic environment. You will be confident managing multiple tasks and deadlines, and able to work independently while contributing positively to a team. Strong organisational and communication skills, meticulous attention to detail and sound judgement are essential, as is a customer-focused approach to supporting colleagues and stakeholders.



You will be comfortable using digital tools and systems to manage information and processes, and enthusiastic about finding ways to improve how things are done. You will also be adaptable, responsive to change, and motivated by the opportunity to contribute to a programme that champions collaboration, innovation and impact.



The role is based at UCL's Bloomsbury campus, with hybrid working arrangements available.

What we offer

-----------------


As well as the exciting opportunities this role presents we also offer some great benefits some of which are below:


41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan On-Site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance

Our commitment to Equality, Diversity and Inclusion

-------------------------------------------------------


As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.



We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce.



These include people from Black, Asian and ethnic minority backgrounds; disabled people; and for our Grade 9 and 10 roles, women.



You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/