Job Description

Details

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Reference number

437234

Salary

37,749 - 45,353
Per annum, Pro Rata
A Civil Service Pension with an employer contribution of 28.97%
GBP

Job grade

Higher Executive Officer

Contract type

Fixed term

Length of employment

Fixed term 12 months (from the start date)

Type of role

Administration / Corporate Support

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

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Location About the job Benefits Things you need to know Apply and further information

Location

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Canary Wharf, London.

About the job

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Job summary

You will be joining the Genomics Programme team working to support the delivery of the Pathogen Genomics Strategy. The post holder will support the programme objectives by facilitating the day-to-day project and scientific activities.


The role would suit someone with the ability to work proactively in a fast-paced environment whilst maintaining an eye for technical detail, and who has strong skills in communication, organisation, IT and time management. An interest in genomics is preferred, and candidates with backgrounds in technical and / or operational roles are encouraged to apply.


The post holder will report to the Senior Project Manager, and will work closely with clinical, bioinformaticians, and scientific colleagues across the organisation. They will ensure appropriate coordination of the programme activities and delivery of the programme objectives, including reporting.


The post holder will act as the first point of contact via the genomics programme inbox for the tasks received from programme collaborators and will lead on the coordination of these complex tasks, and where appropriate, draft a timely response. The post holder will also support governance around the programme activities being undertaken including upkeeping key governance documentation.

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Working for your organisation

We pride ourselves as being an employer of choice, where Everyone Matters promoting equality of opportunity to actively encourage applications from everyone, including groups currently underrepresented in our workforce.


UKHSA ethos is to be an inclusive organisation for all our staff and stakeholders. To create, nurture and sustain an inclusive culture, where differences drive innovative solutions to meet the needs of our workforce and wider communities. We do this through celebrating and protecting differences by removing barriers and promoting equity and equality of opportunity for al

Job description

As part of the programme team, the post holder is responsible for designing, establishing, and maintaining communications between workstreams and projects of the programme, and maintaining and providing information about programme artefacts and documentation. Updating and maintaining the risks, issues, assumptions and dependency registers, producing reports on progress against deliverables as required by the Programme Manager for use by senior management. Deputise for the Project Manager where appropriate. Support colleagues within the programme by developing, documenting, and maintaining standard operational procedures or similar relating to programme and business functions, ensuring procedures are accurate and up to date. To actively manage the genomics programme inbox through a triage system and ensure that appropriate responses to all correspondence and requests are made within an agreed timescale. This also includes archiving within an agreed timescale. Create and maintain programme artefacts including for stakeholder engagement, change control, and benefits management. Provide project and scientific support to programme workstreams, including agenda development, minute-taking, upkeeping action logs and ensuring action progress. Support programme governance including development of updates to internal and external stakeholders, Programme Board preparation, and project assurance, audit, and gateway reviews. Maintain effective records of programme resources to meet the needs of internal and external audit.

Person specification

Essential role criteria:

Educated to degree level in science or health related subject or equivalent level of experience of working at a similar level in specialist area. Foundation level of MSP/APM or P3O practitioner level, or equivalent knowledge / experience. Knowledge of project management and/or health information systems development. Works well with others, including experience in communications and stakeholder management. Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences. Problem solving skills and ability to respond to sudden unexpected demands. Takes decisions on difficult and contentious issues where they may be a number of courses of action. Appreciation and understanding of the public health / public sector. Attention to detail combined with the ability to extract key messages from complex scientific information and analysis. High level of IT literacy in MS Office software packages e.g. Excel, PowerPoint, Word, Outlook, including knowledge and use of Microsoft SharePoint.

Desirable criteria:

Experience of managing priorities in a diverse and dynamic organisation and of conducting work both unsupervised and as part of a team. Awareness of UK government departments, intergovernmental organisations and devolved administrations involved in pathogen surveillance and genomics activities and generally of the health and social care environment and roles and responsibilities within it.

Benefits

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Alongside your salary of 37,749, UK Health Security Agency contributes 10,935 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97%

Things you need to know

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Selection process details

This vacancy is using Success Profiles and will assess your Behaviours, Experience and Technical skills.

Stage 1: Application & Sift

You will be required to complete an application form. You will be assessed on the listed (9) essential criteria, and this will be in the form of a:

Application form ('Employer/ Activity history' section on the application) 1000 word supporting statement.

This should outline how your skills, experience, and knowledge, provide evidence of your suitability for the role, with reference to the essential criteria.


The Application form and supporting statement will be marked together.


Please note you will not be able to upload your CV. You must complete the application form in as much detail as possible. Please do not email us your CV

Longlisting:

In the event of a large number of applications we will longlist into 3 piles of:

Meets all essential criteria Meets some essential criteria Meets no essential criteria

The following will be taken through to the next stage:

Meets all essential criteria Meets some essential criteria

Shortlisting:

In the event of a large number of applications we will shortlist on the following:

Clear communicator with excellent writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences.

Desirable criteria may be used in the event of a large number of applications / large amount of successful candidates.


If you are successful at this stage, you will progress to interview & assessment.


Please do not exceed 1000 words. We will not consider any words over and above this number.


Feedback will not be provided at this stage.

Stage 2: Interview (success profiles)

You will be invited to a (single) remote interview.


Behaviours, technical and experience will be tested at interview.


The Behaviours tested during the interview stage will be:

Leadership - Lead behaviour Working together Delivering at pace Communicating and influencing

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Location

This role is being offered as hybrid working based at our Core HQ in Canary Wharf, London.


We offer great flexible working opportunities at UKHSA and operate using a hybrid working model where business needs allow. This provides us with greater flexibility about how and where we work, to get the best from our workforce. As a hybrid worker, you will be expected to spend a minimum of 60% of your contractual working hours (approximately 3 days a week pro rata, (averaged over a month). Our core HQ offices are modern and newly refurbished with excellent city centre transport link and benefit from benefit from co-location with other government departments such as the Department for Health and Social Care (DHSC).

Security Clearance Level Requirement

Successful candidates must pass a disclosure and barring security check.


Successful candidates must meet the security requirements before they can be appointed. The level of security needed is Basic Personnel Security Standard.

Eligibility Criteria - External

Open to all external applicants (anyone) from outside the Civil Service (including internal applicants).

Salary Information

If you are successful at interview, and are moving from another government department, NHS, or Local Authority, the relevant starting salary principles for level transfers or promotions will apply. Otherwise, roles are offered at the pay scale minimum for the grade, but in exceptional circumstances there may be flexibility if you are able to demonstrate you are already in receipt of an existing, higher salary. Pay increases are through the relevant annual pay award for the role and terms.

For Fixed term posts

If you are not currently a civil servant, you will take up the post on a Fixed Term appointment. You may be able to take this role up as a Secondment. If you are an existing Civil Servant, based outside of the UKHSA, you will take up the post as a loan which you will need your department to agree. You cannot take the post up as a fixed term. If you are an existing UKHSA member of staff, you will take up the post as either a level transfer or a temporary promotion as per the UKHSA's Pay policy.

Future location

UKHSA is investing in a new state-of-the-art National Biosecurity Centre in Harlow, Essex, which will eventually bring together teams currently based at Canary Wharf, Colindale and Porton Down. For more details, please see: Huge biosecurity centre investment to boost pandemic protection - GOV.UK.


The new facilities will start becoming operational in the mid-2030s, with full completion by 2038. Staff will move in phases as facilities become available. If you're appointed to a role currently based at Canary Wharf, Colindale or Porton Down, please note that we'll continue investing in these sites for the next decade. As we get closer to the transition, we'll provide full information about relocation support available to staff.

Reasonable Adjustments

The Civil Service is committed to making sure that our selection methods are fair to everyone. To help you during the recruitment process, we will consider any reasonable adjustments that could help you. An adjustment is a change to the recruitment process or an adjustment at work. This is separate to the Disability Confident Scheme. If you need an adjustment to be made at any point during the recruitment process you should contact the recruitment team in confidence as soon as possible to discuss your needs.


You can find out more information about reasonable adjustments across the Civil Service here: https://www.civil-service-careers.gov.uk/reasonable-adjustments/

International Police check

If you have spent more than 6 months abroad over the last 3 years you may need an International Police Check. This would not necessarily have to be in a single block, and it could be time accrued over that period.

Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.


Link below:


Artificial intelligence and recruitment , Civil Service Careers

Internal Fraud check

If successful for this role as one aspect of pre-employment screening, applicant's personal details - name, national insurance number and date of birth - will be checked against the Cabinet Office Internal Fraud Hub and anyone included on the database will be refused employment unless they can show exceptional circumstances. Currently this is only for External candidates to the Civil Service.

Careers website

Please visit our careers site for more information https://gov.uk/ukhsa/careers




Feedback will only be provided if you attend an interview or assessment.

Security

Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:


UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.



We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles .
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

Apply and further information

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The Civil Service welcomes applications from people who have recently left prison or have an unspent conviction. Read more about prison leaver recruitment (opens in new window).
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

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Job contact :

Name : Gurkamal Bhambra Email : gurkamal.bhambra@ukhsa.gov.uk
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Recruitment team

Email : recruitment@ukhsa.gov.uk

Further information

The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission's Recruitment Principles.




If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact UKHSA Public Accountability Unit via email: Complaints@ukhsa.gov.uk




If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website: https://civilservicecommission.independent.gov.uk