Job Description

Heart of Bucks is a growing Community Foundation, providing a broad range of funding to charities and not for profit organisations across Bucks.

We are looking for a Programmes Officer to join our team to help us make sure that generously donated funds get right to the heart of our community, where they are most needed and can do the maximum amount of good.

This is a multi-faceted role, working collaboratively with our other Programmes Officers to deliver grant and loans programmes throughout the year. You will have your own programmes to lead on, and will be involved at all stages of the process, right from early development, through promotion of funds to groups, due diligence and assessment of the applications, supporting our volunteer independent decision makers and following up with groups at the end of their funding period.

You will need excellent communication and interpersonal skills and the role also calls for good technical skills as you will be involved in the development of systems to enable efficient administration of the applications.

We are happy to offer a hybrid working pattern, with some time in the office and some home working each week, with more time in the office whilst you are learning the role.

Job title

Programmes Officer

Purpose

Delivery of HOB funding programmes and related VCSE engagement.

Reports to

Programmes Manager

Salary Range

24,720 to 30,123 per annum FTE 37.5 hours p/w

Job hours/days

Up to 37.5 hours p/w Mon-Fri.

Location

Hybrid home/office working with office base in Weston Turville, Aylesbury, Buckinghamshire. Some travel around Buckinghamshire. Some lone working.

Closing date

11th January 2026, Interviews week commencing 19th January 2026.

Main Duties

Responsible for delivery of assigned funding programmes Accurate and complete recording of all funding data using Salesforce CRM Advice and support to applicants and potential applicants, including occasional outreach visits. Reporting on activity as required

Specific Responsibilities:

Grant and loan programme management:

Grants and loan programme management including: be the team "expert" on your programmes pre-launch development of programme and systems Salesforce/CRM recording and programme related development application enquiries due diligence and eligibility assessment and enquiries facilitating Grants Panel meetings and other decision-making mechanisms sourcing applications and making recommendations to donors as required communication with groups and preparation for payment. End of grant monitoring assessment and reporting Work as a team to ensure that group mail boxes and telephones are monitored throughout working hours (9am-5pm Mon,Fri) Work with the Finance Team to ensure that the grant and loans programmes are delivered within the available budget.

Community Engagement/Outreach

Undertake VCSE engagement/ outreach work to extend and maximise impact of our grant making, including online and in-person funding advice, new programme promotion, occasional site visits to grantees and potential grantees and other meetings with groups Undertake grantee user testing as required

Communications, Marketing and Events

Identify appropriate case studies and news stories Provide content for website and social media promotion of programmes Contribute to the smooth delivery of HoB events

Record keeping and reporting

Use of our Salesforce database to ensure records are accurate, up to date and GDPR compliant Provide activity and other reports on your area of work as required

General

Develop a good working knowledge and understanding of the local VCSE sector Develop a good working knowledge of external funding and other information and advice sources Ensure compliance with all HoB policies and relevant external legislation (eg GDPR) Other reasonable duties as required.

Person specification

To be tested by

Essential Desirable (A= application, I = Interview, T=Test)

Qualifications

4 GCSEs at grades 9 to 4 (Ato C),level 2 NVQs or

X A,I

(Test if the equivalent desirable quals are not present)

Knowledge and Experience

Financially literate

X A,I,T

Previous experience in a similar role

X A,I

Knowledge of GDPR and the need for confidentiality and discretion with sensitive information

X A,I

Salesforce (or similar CRM system)

X A,I

Not for profit sector governance

X A,I

Not for profit sector funding

X A,I

Not for profit sector in Buckinghamshire

X A,I

Skills

Ability to interpret and analyse applications

X A,I,T

Excellent IT skills, particularly MS Office

X A,I,T

Tactful, clear communication skills, including a good

X A,I,T

command of written English
Excellent interpersonal skills, able to work with a variety

X A,I,T

of internal and external stakeholders
Excellent organisational and administrative skills, able to manage multiple priorities and meet deadlines

X A,I,T

Personal attributes

Self-motivated, flexible and responds positively to opportunities

X A,I

Confident addressing/presenting to groups of people on work-related subjects

X A,I

Able to work collaboratively

X A,I

Ability and willingness to identify when to seek support and when to use initiative

X A,I

Able to identify and articulate own development needs.

X A,I

Comfortable with and able to undertake lone working

X A,I

Other

Access to independent travel

X A,I

Ability to occasionally work out of hours (time off in lieu)

X A

Responsibility Level

Moderate/high levels of supervision and management input required.

More complex administrative tasks and processes, often in specialist areas, with some experience typically needed.

No people management responsibilities or strategic contribution required.
No budgetary control, but an understanding of finances, or detailed processes often required. Intermittent decision-making of low financial impact.
Regular use of systems and data processing.
Required to interact with external customers and stakeholders with requests of moderate difficulty.
Tasks timeframe typically measured in weeks or days.

Application process

Please take a minute to read our and Person Specification

before

applying.

Then submit your cv

and

a covering letter outlining how your knowledge and skills are a good fit for this role. Please consider each element of the person specification with reference to your experience, skill, and knowledge gained in employment, voluntary work, studying, or a personal setting.

Heart of Bucks is a Disability Confident Employer, committed to equality of opportunity and celebration of diversity. We are signatories to the Mindful Employer Charter and are a Living Wage Employer. We take great care to ensure that our actions as an employer reflect our values. We promote equality of opportunity and welcome applications from a wide range of candidates. We select candidates for interview based on their skills, qualifications and experience and will ask about any reasonable adjustments you may require when inviting candidates to interview.

Applicants with "unspent" convictions are asked to disclose this as a separate appendix to your covering letter so we can work with you to assess what impact (if any) this may have on your potential employment with us. There is more information about this here: https://www.gov.uk/tell-employer-or-college-about- criminal-record/what-information-you-need-to-give

Closing date for applications is

11th January 2026.

Interviews for short-listed candidates will take place on

19th January 2026.

PREVIOUS APPLICANTS NEED NOT APPLY.

Job Type: Permanent

Pay: 24,720.00-30,123.00 per year

Benefits:

Company pension Discounted or free food Health & wellbeing programme Life insurance On-site parking Sick pay Work from home
Ability to commute/relocate:

Weston Turville, HP22 5QT: reliably commute or plan to relocate before starting work (required)
Application question(s):

Are you comfortable undertaking lone-working when required?
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Weston Turville, HP22 5QT