Job Description

Your VISTA Journey Starts Here

At Intelli-Park, project delivery is the engine of our success and behind every great delivery team is a rock-solid administrator. As a

Project Administrator,

youll be the go-to organiser, document controller, and compliance champion for our fast-moving installations and surveying projects. Youll work alongside Project Managers, field teams, and implementation leads to make sure no detail is missed, no deadline is missed, and every action is logged with precision. If you love planning, tech systems, and making projects tick this is your moment.

V Visionary (Think Forward)

Youll plan for success by:


Helping to streamline processes and improve project tracking tools. Creating visibility across live projects, risks, milestones, and resource allocations. Supporting the team in tracking ISO-aligned processes and documentation.

I Intentional (Act with Purpose)

Youll stay structured and efficient by:


Creating and maintaining accurate project documentation, trackers, and timelines. Logging and escalating action items, site dependencies, and contractor deliverables. Ensuring project documentation is stored, version-controlled, and easily accessible.

S Synergy (Be Brilliant, Together)

Youll bring the team together by:


Acting as the admin hub between field teams, project leads, suppliers, and implementation managers. Scheduling key meetings, documenting decisions, and distributing action summaries. Supporting junior team members (including our apprentice) with systems, tools, and updates.

T Tenacity (Stay Switched On)

Youll stay one step ahead by:


Tracking updates, logging delays, and chasing actions to maintain momentum. Owning the accuracy of project registers, job sheets, site files, and certificates. Following up on open tasks with energy and attention to detail nothing gets dropped.

A Accountability (Own It)

Youll be the standard-setter by:


Maintaining ISO-compliant project logs, meeting records, and audit-ready packs. Ensuring every site, install, or technical project has completed and compliant documentation. Supporting data reporting, KPI tracking, and H&S record-keeping alongside the Project Manager.

What Youll Be Responsible For

Providing full project admin support to the Installations Project Team. Managing SharePoint/Teams/Smartsheet records for each active and completed project. Coordinating internal meetings, site visits, and document submissions with internal and external stakeholders. Maintaining project timelines, trackers, asset logs and resource plans. Supporting pre-installation documentation packs (site plans, RAMS, client sign-offs, etc.) Assisting with ISO document control and ensuring version compliance across shared folders. Gathering project data and contributing to reporting cycles and dashboards. Supporting project team onboarding, including apprentice support, document templates, and learning records.

What Youll Bring to the Park

2+ years in a project support, site coordination, or service delivery admin role. Strong IT skills across Microsoft 365 (Teams, Excel, SharePoint, PowerPoint, Outlook). Understanding of project workflows, action logs, and documentation versioning. Familiarity with ISO 9001, 27001, and health & safety documentation standards. Strong organisational, multi-tasking and stakeholder communication skills. Experience working in a project environment (construction, parking, tech, FM or similar). Qualifications or certifications in project admin, business support or ISO auditing (desirable). High accuracy, proactive energy, and a calm presence under pressure.

Key Competencies

Project Admin & Workflow Management Documentation Control & Compliance ISO Standards Awareness (9001, 27001, etc.) Internal/External Stakeholder Support Data Entry & Report Support Process Improvement Support Training & Team Support for Junior Roles

Why Intelli-Park?

Because behind every smooth install, theres a superstar admin. These are key regional roles for a growing Projects function and your structure, rigour, and care will keep us compliant, informed, and always one step ahead. Whether you're organising a RAMS pack or scheduling a field team visit, your eye for detail will be felt across the UK.