Job Description

About the role

Balfour Beatty is seeking a

Project Administrator

to join our Power Transmission & Distribution (T&D) team, supporting the Apollo Substation project in Woolavington. This is an exciting opportunity to work with a leading infrastructure company and contribute to the successful delivery of key power projects.

Key Responsibilities:

Coordinate and assist the Project Management, Engineering, and Design teams in the execution of specified projects. Provide comprehensive secretarial and administrative support to the project team. Liaise with a wide range of internal stakeholders to ensure all project processes and functions are efficiently supported. Ensure timely and effective project delivery through proactive administrative management. Serve as a point of contact with clients regarding project administration, maintaining professional and effective communication.

What you'll be doing

Ordering plant and material from internal and external supplies - arranging

transport if required and liaising with Plant Desk if repairs/replacements are


necessary.
Enter all Waste / Special Waste Transfer notes onto the Environmental

Database at the end of each month. Check all new subcontractors have full


licenses and enter onto database
Control of all Incoming and Outgoing Correspondence, Project Files , Standards

Library, Design Log, Minutes of Meetings and other project related


documentation.
Issue and maintain Site Start up Packs for Contracts Prepare documents for close out of contract meetings and submit documents

to client as required. Take meeting minutes as required by the Project Manager
Checking that all vehicles are allocated to the correct contract on a weekly

basis, monitoring permit to drives and drivers report. Use of the Masternaut


system would be advantageous.
Ensure general health and safety is maintained and project related

administration duties carried out in line with Business Management System as


and when required
General duties for example: Minutes of Meeting, Photocopying and Scanning

and any other ad hoc assistance as required by the company.
Ensure Balfour Beatty's Code of Conduct is thoroughly understood, adhered to

and promoted across the business to ensure safe, compliant and consistent


working practices.
To operate in an open and even handed manner with all personnel across the

business. Treat all who we interact with, with courtesy and respect, treating


everyone equally and embracing differences. Encourage everyone to achieve


maximum potential.
To proactively contribute to teamwork and cross-functional working. To listen

to each other and share knowledge enabling us to willingly combine expertise


across the business and with our clients and supply chain.
Behaving with integrity and demonstrating professional image at all times. To

always do what is right.
To take personal responsibility & accountability for actions, constantly striving

to improve and exceed expectations ensuring safety and quality are never


compromised

Who we're looking for

The following qualities/experience are essential:
Experience in working in a busy office Experience in prioritising own work and of allocating and checking work Highly organised and able to work on own initiative Strong communicator able to communicate confidently with all level of colleagues within the business Excellent team working skills and able to build relationships at all levels Ability to work well under pressure and to tight timescales Very strong customer focus Excellent typing skills and IT Skills including Microsoft Office (Excel, Word and PowerPoint) and open minded to learning new software's and rolling out new systems where required

Why work for us

ay in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn't rewarding enough, we offer a full range of benefits too. You'll have the freedom to shape the package that's right for you and your life. Here are some of our key benefits:

About us

Balfour Beatty's Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.



From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK's most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion



We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.



As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/



We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com



Job Reference: BBUK15223