Job Description

This post is part-time and Fixed Term till 31 August 2028, 15.75 hours per week for the first 29 months, then reducing to 7 hours per week until end of August 2028. The salary stated above is the pro-rata amount for the first 29 months, the full-time salary would be 32,185 to 35,066 per annum (Incl. LWA). The salary would reduce accordingly for the remainder of the appointment.

The University of Westminster is seeking a highly organised and proactive Project Administrator to support two significant research projects:A major European research project funded by HERA/CHANSE: "The Crisis of Migration Discourse: Towards a Participatory New Lexicon of Migration." (25% FTE).
A major UKRI/AHRC-funded project: "Future Ecologies of Clay" in partnership with the Victoria & Albert Museum. (20% FTE).


Working closely with the two project leads and team members across UK and EU institutions, you will play a vital role in coordinating administrative tasks including financial monitoring, event organisation, internal and external communications, and maintaining project websites and social media. You will also liaise with stakeholders, minute meetings, and assist in delivering key project milestones.

Main role accountabilities include:
1. Project Administration
Support the project lead in the day-to-day administration of the research projects, including maintaining an up-to-date project timeline using appropriate online tools for tracking progress and planning.
2. Budget Monitoring and Procurement
Monitor and manage project budgets, including procuring consumables and services, and regularly reporting to the project leads.
3. Communication and Coordination
Act as the main administrative point of contact, managing internal and external communications with professionalism and discretion. Collaborate with research teams to develop and implement a communications plan for the project and its deliverables.
4. Event Organisation
Assist in arranging project-related events such as conferences, seminars, workshops, meetings, and dissemination activities.
5. Digital Presence Management
Manage the websites of both projects, mailing lists, and social media channels to support visibility and engagement.
6. Documentation and Reporting
Compile, catalogue, and distribute project documents, including funder and stakeholder reports, and maintain accurate records and meeting minutes.
7. Assist publication editors with communications and data collection.

8. Undertake any other duties as appropriate within their competence, as required by their Line manager from time to time.

This is a fantastic opportunity to join a dynamic, inclusive, and socially engaged university community and contribute to two major and impactful projects.

You will be based in the College of Design, Creative and Digital Industries, University of Westminster, based on the Harrow campus. However, it may also be necessary to travel to other University of Westminster campuses in central London.

Working conditions are flexible; some work may be completed remotely, although regular in-person meetings will be required.

To apply for this vacancy please click above. Further information can be found in the job description and person specification, which can be accessed through link below.

At the University of Westminster, diversity, inclusion and equality of opportunity are at the core of how we engage with students, colleagues, applicants, visitors and all our stakeholders.

We are fully committed to enabling a supportive and safe learning and working environment which is equitable, diverse and inclusive, is based on mutual respect and trust, and in which harassment and discrimination are neither tolerated nor acceptable.

The University has adopted Smart Working principles to support and further our Equality, Diversity and Inclusion aims of being an inclusive, collaborative and flexible employer. Further details of Smart Working can be discussed at interview stage.

Closing date: midnight on 14 October 2025

Interviews are likely to be held on 22 October 2025

Administrative contact (for queries only):

Recruitment@westminster.ac.uk