Job Description

Project Administrator

Crayside Consulting Ltd

West Kingsdown, Sevenoaks

With strong financials and a big vision for the future, this is a role where you can play a big part in the next chapters of our story.

Crayside Consulting - who are we?

An award-winning multidisciplinary design and survey consultancy in the critical infrastructure sector, trusted partners to many of the largest and well-known infrastructure companies in the UK. We're a close-knit team, that is refreshingly different to work with than many large corporates. We're friendly, flexible and dynamic in our approach to people, projects and clients. You'll be working as an integral part of our office support team alongside our Directors and Engineers We have offices located in Basingstoke (HQ), London, Ipswich, Kent, Poole and Bristol.

Why are we looking for this role?

We are a growing business with year on year growth since inception. Our service offering has expanded to support client requirements and we therefore need additional resource to support our teams in the field.

Full

Job purpose: To provide highly effective project administration support to the Survey & Critical Projects teams within the business. Responsible for managing processes and procedures to support the efficient management of the projects.

The role is both demanding and fast-paced requiring a candidate with a high level of organisational competence, professionalism and confidentiality. Excellent interpersonal skills combined with a persuasive and professional attitude to ensure the company is represented with integrity and professionalism.

Key responsibilities:

Provide the administrative function for survey & critical project teams - including Site folder set up, plant hire requests, commercial fleet management, timesheet analysis & reporting, project database updates, preparation and production of minutes / reports and provision of administrative assistance for the duration of the project. Produce all required site documentation for client approval to enable the Survey Team to attend site and undertake planned works. Ensure approved documentation is available to the Survey Team for use. Ensure all completed site documentation is received back from the Survey Team, checking for completion and electronically saving down onto the company's project folder system. To include H&S documentation such as Toolbox Talks, Site Inspections, Plant Inspections, Close Calls etc and updating applicable databases with records. Appropriate document control, filing emails and attachments to relevant project folders. Provide ad hoc support to Finance Director. Support the Project Teams in tracking and meeting deadlines. Manage a project database and resource tracker with inputs from Project and Management Teams. Respond to external clients where appropriate, follow up with assigning actions to the Project Teams, and track closing of actions. Support document control process for tender and design submissions by the Project Teams. Assist in the development and management of processes and procedures to support the efficient management of administrative services in relation to maintaining ISO 9001, 14001 and 45001 and Railway Industry Supplier Qualification Scheme (RISQS) certification. Book travel for team members where requested. Balance the needs of planned work whilst reacting to ad-hoc requests and managing expectations of others through effective communication. Liaise with other Admin Team members to ensure good communication and administrative operations between all parties. Any other duties reasonably required of the post-holder following consultation.

Essential Skills for this Post:

Experience of Project Administration and/or document control. Highly proficient IT skills including competence in MS Excel, PowerPoint and Word. Excellent communication skills, fluent in both written and oral English. Able to demonstrate high levels of confidentiality and discretion. Accuracy and attention to detail.

Flexible approach to working hours to ensure project deadlines are met.

Salary: Competitive

Job Types: Full-time, Permanent

Benefits:

Company events Company pension Health & wellbeing programme Life insurance Private medical insurance
Schedule:

Monday to Friday
Work Location: In person

Reference ID: Project Administrator - West Kingsdown