Job Description

Velway is a trusted Facilities Management provider, delivering a full range of hard and soft FM services to clients across the UK. We deliver excellence through our self-delivered services and a strong network of specialist partners. Our Mechanical & Electrical (M&E) division delivers small to medium-sized projects across commercial and residential property portfolios -- from upgrades and refurbishments to compliance-driven works.

Role Overview

We are looking for an organised and proactive

M&E Project Coordinator

to support the delivery of multiple small to medium-sized M&E projects. Reporting directly to the Director of M&E, the successful candidate will play a key role in coordinating project activities, managing documentation, liaising with clients, subcontractors, and internal teams, and ensuring that projects are delivered on time, within budget, and to the highest quality and safety standards.

This is an

office-based role

at our Wakefield office, and the successful candidate must be able to commute daily.

Key Responsibilities

Support the Director of M&E in the planning, coordination, and delivery of all M&E workstreams. Coordinate and track project activities, milestones, and deliverables. Prepare and maintain project documentation including programmes, risk registers, H&S documentation, and O&M manuals. Assist with procurement of materials, subcontractors, and suppliers, ensuring best value and compliance with Velway policies. Liaise with clients, engineers, subcontractors, and suppliers to ensure smooth communication and project delivery. Support site teams with scheduling works, issuing job instructions, and monitoring progress. Manage and update project trackers, financial summaries, and reporting documents. Ensure all works are delivered in line with statutory and client H&S requirements. Support project handover processes, including documentation collation and client sign-off. Provide administrative and logistical support for project meetings, site visits, and reporting requirements.

Skills & Experience

Essential:

Experience in a coordination, administrative, or support role within M&E, FM, or construction. Strong organisational skills with the ability to manage multiple priorities. Excellent communication and interpersonal skills. Proficient in Microsoft Office (Excel, Word, Outlook, Teams). Strong attention to detail and accuracy in documentation and reporting. Ability to work effectively within a team and under direction.

Desirable:

Knowledge of M&E systems and terminology (Is an advantage). Experience using project management or CAFM software. Understanding of procurement and subcontractor management. Awareness of health & safety and compliance standards within the FM or construction sector. IOSH accreditation

Personal Attributes

Professional and confident communicator. Highly organised and methodical approach. Proactive and adaptable - able to work in a fast-paced, project-led environment. Strong problem-solving skills and a "can-do" attitude. Committed to continuous improvement and delivering excellent client service.

What We Offer

Opportunity to develop within a growing FM business. Supportive and collaborative team environment. Ongoing training and professional development. 24 days Holiday + statutory
Job Type: Full-time

Pay: From 26,000.00 per year

Benefits:

Company events Free parking On-site parking
Work Location: In person