Job Description

Project Co-Coordinator

Reports to:

Project Manager

Location:

Bristol Office

Salary:

Starting from 27,000 per annum

Hours:

0800 - 1700 / 0830 - 1730

Purpose of the Role

The Project Co-Coordinator will support the smooth delivery of projects from start to finish. This role ensures all administrative, scheduling, and compliance requirements are met, while providing day-to-day support to the Project Manager and wider project teams.

Key Responsibilities

Track all quote proposals and ensure job information is accurately created, saved, and maintained. Raise purchase orders and set up jobs on the company's software system. Monitor the status of all jobs and update records as progress changes. Schedule engineers and subcontractors, coordinating diaries effectively. Book hotels, travel, and meeting rooms for project teams. Obtain quotes for materials and services for ongoing jobs. Prepare Health & Safety and CDM documentation for site setups. Plan and coordinate site setups, ensuring equipment, welfare units, and materials are in place. Order and track hire equipment. Produce Operation & Maintenance (O&M) manuals. Monitor and report on project spend, providing bi-weekly updates to the Project Manager. Track call-backs and warranty jobs, reviewing with the Project Manager. Liaise with Accounts on job invoicing stages (deposit, application, full). Support applications and invoicing processes. Manage and track project engineers' training requirements. Ensure compliance is maintained throughout the project lifecycle. Undertake safety audits for projects. Resolve invoice queries and discrepancies. Arrange and coordinate project team meetings.
Skills and Experience

Essential

Previous experience in project coordination, administration, or a similar support role. Strong organisational and time-management skills. Excellent attention to detail and accuracy. Confident in MS Office and project/job management software. Clear and professional communication skills. Ability to prioritise and work under pressure.

Desirable

Experience within engineering, construction, or building services. Knowledge of H&S, CDM, and compliance documentation. Familiarity with financial processes (invoicing, purchase orders).
Personal Attributes

Organised, proactive, and adaptable. A practical problem-solver. A strong team player with the ability to build positive working relationships. Professional and customer-focused.
Job Types: Full-time, Permanent

Pay: 27,000.00-32,500.00 per year

Benefits:

Additional leave Company events Company pension Health & wellbeing programme On-site parking Sick pay Transport links
Ability to commute/relocate:

Bristol BS30 8FR: reliably commute or be willing to relocate with an employer-provided relocation package (preferred)
Work authorisation:

United Kingdom (preferred)
Work Location: In person