Job Description

Job Title:

Project Co-ordinator

Contract type: Full time (35 hours per week) 12 month Fixed-term contract

Salary: 31,000 per annum

Base: Droitwich/Hybrid.

Do you want to make a difference in the lives of others? Do you want to work with like-minded professionals in a great team?

Rees seeks to support those who have, at some stage in their lives, been in foster care or residential care, including those with custodial experience. The charity understands the importance of having a lifelong support network. Our aim is to help

care experienced people

thrive in all aspects of their lives at any age. We seek to listen; and offer help and advice about any aspect they may have.

Rees delivers its services and products to public and voluntary sector commissioners, businesses, other agencies, and professionals.

Overview

The Project Co-ordinator will be responsible for the planning, implementation and management of our various programmes and initiatives aimed at supporting individuals who have spent their childhood in the care system. Working closely with internal and external stakeholders, the Project Co-ordinator will ensure that all aspects of project delivery is carried on time, within scope, and within budget. This is an exciting opportunity to contribute to meaningful initiatives designed to improve the health, mental health, well-being, and overall life outcomes for care leavers.

Key Responsibilities

1. Project Management

Oversee the day-to-day operations of the various programmes and initiatives. Ensure all project activities are delivered on time, within scope, and within budget. Develop detailed project plans, monitor progress, and make adjustments as necessary. Coordinate the delivery of activity with the relevant delivery partners to ensure services are provided on time and appropriately meet the needs of care leavers.

2. Communication and Stakeholder Management

Foster strong relationships with delivery partners, customers, statutory services, and commissioners. Act as the primary point of contact for all stakeholders. Address any issues or concerns raised by stakeholders promptly and effectively. Organise and facilitate meetings, ensuring communication is clear and action points are followed up. Prepare and send out project-related communications, updates, and reports to stakeholders.

3. Performance Monitoring and Reporting

Adhere to agreed project Key Performance Indicators (KPIs). Maintain accurate and up-to-date project documentation, including progress reports, risk logs, and other relevant documents. Monitor and report on project budgets, identifying any potential overruns or issues. Collect and analyse data/feedback on programme outcomes and evaluate the success of projects upon completion, ensuring outcomes align with the charity's mission and strategic goals. Prepare and present reports on the effectiveness and impact of the programmes/initiatives to commissioners/stakeholders. Assist with the preparation of funding applications, reports, and other documentation for funders. Provide recommendations for process improvements to enhance project delivery in the future.

4. Budget Monitoring and Reporting

Liaise with the finance team who will prepare regular financial reports for commissioners. Identify and address any financial risks or discrepancies and raise them with the finance team.

5. Compliance and Quality Assurance

Implement quality assurance processes to maintain high standards of service delivery.

6. Additional Duties

Participate in meetings, training sessions, and other events as required. Contribute to the continuous improvement of the various programmes and initiatives. Work in line with the charities 'Vision and Values'. Work to deadlines and respond in a flexible way to changing demands. Maintain a positive demeanour that supports a happy working environment and remain flexible and professional at all times. Treat other staff/care leavers and other agencies as one expects to be treated oneself. Be a good ambassador for the organisation in any external dealings. Undertake continuing professional Development (CPD) with support from your manager to further enhance your skill base. Perform other duties as assigned by line manager.

Qualifications and Skills

Essential:

Proven experience in project management, ideally but not necessarily within the charity, healthcare or not for profit sectors. Excellent organisational and time management skills with the ability to manage multiple tasks simultaneously. Strong written and verbal communication skills with the ability to liaise effectively with a range of stakeholders. Ability to manage and prioritise tasks effectively, ensuring accuracy and quality in all work. Ability to analyse data and prepare comprehensive reports. Budget monitoring skills. Ability to identify problems early and develop practical solutions. Proficiency in using project management software and Microsoft Office Suite.

Desirable:

Understanding of the challenges faced by individuals who have been in the care system. Professional certification in project management (e.g., PMP, PRINCE2).

Personal Attributes

Empathetic and compassionate, with a genuine desire to improve the lives of care leavers. Proactive and solution-oriented mindset. Ability to work independently and as part of a team. High level of integrity and professionalism.

Application Process

Interested applicants who possess the above skills and experience are invited to submit their CV and a covering letter.

We encourage applicants from all backgrounds and welcome applications from those who are care leavers.

The closing date for applications is Friday 11 July 2025.

If you have not heard from us within four weeks of the closing date, unfortunately on this occasion, your application has not been successful .

We appreciate your interest and encourage you to apply for future opportunities

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: 31,000.00 per year

Benefits:

Company pension On-site parking
Schedule:

Monday to Friday
Work Location: Hybrid remote in Droitwich WR9 0QE

Application deadline: 11/07/2025
Reference ID: ProjectCo-ordJune25