Job Description

Join us in shaping the exciting future of this remarkable site! You will play a key role in actively supporting the Project Board and Team throughout the redevelopment of the Calanais Visitor Centre.

ROLE OVERVIEW

Fixed term 12 months, 28 hours per week worked flexibly

Please apply here - https://careers.calanais.org/roles

About the Calanais Visitor Centre

At the Calanais Visitor Centre, we are committed to preserving, researching, and sharing the rich archaeological heritage of the Calanais Standing Stones. Our vision is to create an outstanding visitor experience while maintaining a deep connection between the site, the community, and the wider world. As we embark on a transformative redevelopment, we are looking for an organised co-ordinator to join us in delivering the redeveloped site.

Role Purpose

The Calanais Visitor Centre is undergoing an ambitious 10.1 million redevelopment and will reopen in early 2026 as a world-class, 5-star visitor attraction and a thriving community hub.

The Project Co-ordinator will play a key role in supporting the Project Board and Team throughout the redevelopment of the Calanais Visitor Centre, with a focus on facilitating project management tasks, stakeholder liaison, and ensuring the smooth operation of day-to-day project functions. The role will be integral to the team's success, assisting with the execution of key tasks leading up to the Centre's official opening in 2026.

The Project Co-ordinator will manage multiple administrative functions, such as co-ordinating board meetings, producing board papers and reports, supporting policy creation and compliance management, co-ordinating procurement activities, managing website content and liaising with key stakeholders and external partners. The position requires someone who is highly organised, proactive, and capable of working under pressure while maintaining attention to detail.

Requirements

Key Responsibilities:

Administrative Support

: Provide administrative support to the Project Board, including managing busy diaries arranging meetings, and ensuring efficient day-to-day operations. Prepare and organise materials and documentation for meetings, ensuring accurate records are kept Take and circulate minutes at meetings, tracking actions and ensuring follow-through. Produce and maintain an action log for the board and project team, ensuring smooth communication and clarity of tasks.

Policy and Compliance Management

: Assist in the creation, amendment, and implementation of compliance policies, ensuring the project meets legal, financial, and operational standards. Maintain documentation related to health and safety, data protection, and other compliance policies.

Stakeholder Liaison

: Act as a point of contact for stakeholders, including partners, local government, suppliers, and consultants, ensuring effective communication across various project teams.

Virtual Assistant Duties

: Provide ad-hoc support as required, including virtual assistant duties for the Project Board, assisting with travel arrangements, correspondence, and logistics. Support timely communication and coordination with relevant teams and external parties.

Other Tasks

: Provide general administrative assistance and support in various aspects of the project, including event co-ordination, documentation management, and handling confidential information as required. Be pro-active in identifying areas of improvement for the project administration process and suggest efficiency enhancements.

Person Specification: PROJECT CO-ORDINATOR

Qualifications:

Essential

: An appropriate further education/vocational qualification or equivalent experience in project management, business administration, or a relevant field. Experience in administrative roles within a project or business environment, preferably with exposure to project management functions.

Desirable

: Experience in the cultural or heritage sector, particularly with projects involving redevelopment or public sector funding.

Experience:

Essential

: Proven experience in administration, project co-ordination, and executive support. Experience with budget management, diary management, and document preparation. Experience in preparing reports and handling board-level documentation.

Desirable

: Prior experience in stakeholder engagement or liaison with external partners, including government bodies, contractors, and consultants. Exposure to the cultural or heritage sector or similar environments that require cross-team collaboration and coordination.

Skills and Abilities:

Essential

: Excellent organisational and time-management skills, with the ability to manage multiple tasks simultaneously. Strong communication skills, both verbal and written, with the ability to adapt to different audiences. High-level attention to detail and accuracy in all aspects of work, particularly in budget management and report preparation. Ability to work independently and under pressure while meeting deadlines and achieving targets. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Maintenance of confidentiality and ability to handle sensitive information with discretion.

Desirable

: Familiarity with compliance and policy creation for health and safety, data protection, governance and heritage-related issues. Knowledge of Gaelic language and culture (desirable but not essential).

Personal Attributes:

Essential

: Proactive,

self-motivated

, and able to work on own initiative. Strong

interpersonal skills

with the ability to build relationships across different teams and external stakeholders. Demonstrates a solution-focused approach and is adaptable to changing priorities and timelines. Professional, approachable, and a team player, with a positive attitude towards collaboration.

Desirable

: Interest or passion for cultural heritage and the Calanais Visitor Centre's mission.
Benefits

What We Offer

We are proud to be an equal opportunities employer that celebrates diversity, operates within a culture of respect, and creates a welcoming environment for all employees.

At the Calanais Visitor Centre, we believe in creating a supportive, rewarding, and inspiring workplace. We offer:

Competitive Salary & Benefits

- Including a comprehensive benefits package

Fair Work Scotland Accreditation

- Commitment to being a Living Wage employer and promoting Fair Work principles.

Personal & Professional Development

- Ongoing training, leadership development, and opportunities for career growth.

Work-Life Balance

- A flexible and supportive work environment that prioritises employee wellbeing.

Recognition & Reward

- A culture that values contributions and celebrates achievements.

An Inclusive & Supportive Workplace

- A welcoming and dynamic environment where employees feel valued and empowered to grow.
Join us in shaping the future of this extraordinary site and ensuring its legacy for generations to come.

To learn more about working with us, please visit https://careers.calanais.org/

To apply, please visit https://calanais.zohorecruit.eu/jobs/Careers/75324000000520001/PROJECT-CO-ORDINATOR?source=CareerSite

This post is funded by Comhairle nan Eilean Siar (CnES) and Highlands and Islands Enterprise (HIE).?

Questions?

No query is too small or not worth asking, so please get in touch with our HR Consultant Claire Smith, Orbit Agency at any time. All informal enquiries are dealt with in the strictest of confidence.

E: claire@orbit.agency

https://calendly.com/orbit-agency/recruitment-confidential-call

Job Type: Part-time

Pay: 24,000.00 per year

Expected hours: 28 per week

Benefits:

Company pension
Work Location: In person

Application deadline: 20/06/2025