Job Description

Project Coordinator, DOCOsoft, London

The Project Coordinator supports the successful delivery of projects by providing administrative, logistical, and coordination support to project teams. This role ensures that project activities are well-organized, tracked, and communicated, helping to maintain momentum and alignment across project teams and both internal and client stakeholders.

Responsibilities

Assist in the planning, execution, and monitoring of project and programme activities. Maintain project documentation including plans, schedules, risk logs, and status reports. Coordinate meetings, workshops, and stakeholder communications. Prepare and distribute project communications, meeting minutes, and updates including project steering committees with our customers. Track project milestones, deliverables, and dependencies. Support issue resolution and escalation processes Support resource allocation and scheduling. Maintain project management tools and systems (e.g., MS Project, Dev Ops, Celoxis). Assist with budget tracking, including estimate pipeline, peer reviews and associated estimate documentation and once agreed tracking actual effort against estimates. Ensure compliance with project governance (including change request process) and reporting standards. Supporting PMO with portfolio reporting. Facilitate collaboration across all teams within DOCOsoft liaising with internal and external stakeholders to ensure timely information flow.

Key Attributes

Approximately 2+ years' in a project support or coordination role. Experience of working in a project delivery environment or PMO desirable Strong organizational and time management skills. Excellent written and verbal communication. Attention to detail and ability to multitask. Proficiency in project management software (e.g., MS Project, Celoxis) and Microsoft Office Basic understanding of project management methodologies (e.g., Agile, Waterfall). Team-oriented with a proactive and flexible approach. Ability to engender trust and credibility both internally and externally. Willingness to travel. The flexibility that is always required when working with a growing organisation.

About us

DOCOsoft is a leading software and services provider to Lloyd's of London and the broader London insurance market. It was founded in 2008 and has since grown to become one of the leading insurance software specialists in the London Insurance Market. We are a growing team of approximately 100 and have teams based in Dublin, London, Portugal, Spain, Poland, India, and Tokyo.



DOCOsoft aspires to be a market leader in the technology sector, and we are always looking for new ways to approach projects or improve existing content. We look to hire people that will help us achieve this with hard work, enthusiasm and an and expression of their own ideas.

We offer our people:

The opportunity to impact our growing business- everyone's contribution matters! A team environment that is focused on the creation and delivery of great products for our clients. Exciting challenges to grow and enhance their skills. A competitive pay and benefits package (pension, bonus, health, life assurance, flexible working, 25 days annual leave).

Equal Opportunity Employer

DOCOsoft is committed to building an inclusive and diverse team that represents a variety of backgrounds, experiences and perspectives. We welcome applications from all suitably qualified candidates, and do not discriminate on the grounds of race, religion, gender, marital or family status, age, disability, sexual orientation, membership of the travelling community or any other basis as protected by applicable law. Should you require reasonable accommodations during any stage of the recruitment process, please let us know.