Job Description

Project Coordinator

Sub Division: Defence

Location: London

Contract Type: Permanent

Hours: Full Time - 40 hours - Monday to Friday

Creating and maintaining great places to live and work delivered by excellent people who care...

Purpose of Role

We are seeking a highly organised Project Coordinator to join our team supporting a major government contract based at Whitehall, London. This is a unique opportunity to work within a secure environment, supporting a portfolio of projects that include the development of new room facilities, replacement of critical equipment, and renewal of ageing assets.

This role is integral to ensuring the highest standards of compliance and governance are met. You will provide essential coordination and administrative support to Project Managers, ensuring that all project documentation, reporting, and compliance records are in place and accurate.



Due to the nature of this contract, applicants must be sole UK nationals and capable of obtaining Developed Vetting (DV STRAP) clearance. Candidates can commence employment once SC clearance (typically 3-4 weeks) is granted, though full duties will be limited until DV clearance (6-9 months) is achieved.

Responsibilities

Support Project Managers in planning and delivering estate-related projects. Ensure project documentation, governance packs, and compliance paperwork are maintained to the highest standard. Coordinate meetings, agendas, minutes, and follow-up actions. Process project stages through internal systems, raising and tracking work orders - Maximo CAFM. Liaise with suppliers, contractors, and internal stakeholders to ensure timely delivery of works and invoices. Monitor project progress, escalate risks, and ensure adherence to government compliance frameworks.

Essential Qualifications/Skills

Previous experience as a Project Coordinator, Project Administrator, or PMO Coordinator. Strong organisational skills with excellent attention to detail. Experience within facilities management, estates, government, or highly regulated environments preferred. Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, MS Project). Excellent communication skills with the ability to engage stakeholders across multiple teams. Proactive, solutions-driven, and able to work under pressure in a fast-paced environment.






In return for your hard work we offer additional training and development, 26 days holiday (+ bank holidays), generous pension contribution, life assurance and much more.




We are VINCI Facilities - experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders - and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential.



Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other's differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.



Should you require any reasonable adjustments to be made as part of the application process please contact us directly.




VINCI recognises the importance of helping our employees balance their work and home life by offering flexible working arrangements across many of our roles which include working from home to enable employees to balance their working life with other priorities.