Job Description

Title

: Project Coordinator

Reports to:

Paul Dawson, Managing Director

Based at:

Unit 25 Shenley Pavilions, Chalkdell Drive, Shenley Wood, Milton Keynes MK5 6LB

Experience: 2 to 3 years project coordination experience in a similar sector.

Job Purpose

The Project Coordinator is primarily an office-based role where the employee will provide day to day support to the Meridian Interiors Project Team on various elements within the company's projects-based activities. Further to this the employee may take responsibility for and manage smaller scale projects in their entirety.

Primary Duties and Responsibilities

The Project Coordinator performs a wide range of duties as listed below. Once a project becomes live the coordinator would be expected to carry-out these duties as necessary.

Project Specific

Log the enquiry on the database and set up the project enquiry file.

Analyse and familiarise yourself with the specification and estimate build up for each project.

Initiate the Project Task List, a document that drives the project forward.

Liaise with clients at all stages of the project.

Communicate with the Project Managers on all relevant elements of the project.

Ensure all emails are filed as a record of correspondence.

Raising Purchase Orders for Sub-Contract Labour and Suppliers.

Scheduling labour resources and updating workload sheet.

Assisting Project Managers with ordering of plant equipment and waste management.

Ensure project paper file and IT system files are maintained to a high standard with each item relevant to the project located in the correct section.

Financial

Constantly update the Project Account Spreadsheet (Propro) to ensure financial stability of project is maintained and managed.

Timescales

Liaise with sub-contractors in relation to programme dates.

Schedule deliveries with the Project Managers and ensure keys dates are communicated to all parties.

Drawings

Manage drawing packages with design team to ensure correct drawings are issued to all parties involved with the project.

Ensure drawing registers are up to date and issue accordingly.

Building Control

Send relevant information to Building Control officer and continue to manage this process for the duration of the project.

Ensure Building Control officer receives final 'As-built' drawings and Commissioning Records to enable full plans approval.

Health & Safety

Provide clients, contracts manager's and sub-contractors with all relevant Heath & Safety information relating to the project.

Assist in developing Construction Phase Health & Safety Plans and issue to site when required.

Prepare Method Statements, Risk Assessments and COSHH Assessments as necessary.

Ensure sub-contractors H&S documentation is vetted and implemented prior to commencing on site.

Knowledge, Skills and Abilities

Knowledge of fit-out and refurbishment project administration and coordination. Experience in the commercial interiors sector. Product Knowledge within the sector. Excellent communication skills across all elements of the sector. i.e. sub-contractors, suppliers, customers. Ability to work alone, schedule own workload and prioritise as necessary. Basic knowledge of CDM 2015 regulations and Building Regulations.
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Proficiency in the use of computers for:

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MS Excel (Essential)

MS Word (Essential)

MS Outlook (Essential)

AutoCAD Viewer (Desirable - not essential)

Personal Characteristics

The Project Coordinator should demonstrate competence in some or all of the following:

Behave Ethically: Understand ethical behaviour and business practices and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.

Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.

Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organisational effectiveness.

Lead:Positively influence others to achieve results that are in the best interest of the organization.

Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organisation.

Organize:Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.

Plan: Determine strategies to move the organization forward, set goals, create, and implement actions plans, and evaluate the process and results.

Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Working Conditions

Project Coordinators usually work in an office environment. Some site visits may be necessary from time to time, so own transport will be required. Project Coordinators work a 37.5 hour working week, with hours nominally expected to be 8.30am to 5pm, with an hour for lunch. Dress code is expected to be smart office attire.

Package

24k to 28k - Dependant on experience

NO AGENCIES

Job Types: Full-time, Permanent

Pay: 24,000.00-28,000.00 per year

Benefits:

Company pension Free flu jabs Free parking On-site parking
Application question(s):

MS Excel Experience to Intermediate level
Experience:

Project coordination: 2 years (required)
Work Location: In person