Job Description

Job Title:

Project Co-Ordinator

Posting Start Date:

26/08/2025

Job Id:

1440

School/Department:

Mechanical, Aerospace & Civil Engineering

Work Arrangement:

Part Time (Hybrid)

Contract Type:

Fixed-term

Salary per annum ():

32080

Closing Date:

09/09/2025
The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university.



We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

Overview

The school of Mechanical, Aerospace and Civil Engineering is seeking to appoint a Project Co-Ordinator to work on the recently awardedEPSRC Micro-network project Airhubs. Aiming to build research capacity to understand what is in particulate matter (PM2.5) inside, what its health impacts are, and what we should do about it. Although we know that PM2. 5 is a significant contributor to ill health, we know little about the constituents (and therefore toxicology) of particulate matter in our buildings. The network will run for two years with a series of online and in-person workshops, sandpits and pilot studies. In this role you will work closely with the Project Lead (Dr Abigail Hathway) to deliver events and support the running of the network. This will include supporting regular leadership meeting, organising events, distributing funding for pilot studies and liaising with the wider leadership team and network members in institutions across the UK. You will be housed in the research operations team in the School of Mechanical, Aerospace and Civil Engineering and you will be expected to work within the team to seek support when necessary as well as supporting wider tasks within the school when time allows.

Main duties and responsibilities

Provide clerical support to regular team leadership meetings and events including recording of minutes for the project committees and following up the status of actions. Maintain financial records including tracking of budget and deliverables, communicating these to the leadership team. Organisation of meetings and events both online and in person providing support in preparation and on the day running of events. Tasks will include but are not limited to identifying suitable venues and technology to deliver required outcomes, arranging food, travel and other associated tasks. Liaise with leadership team and researcher to report on events. Oversee social media and website, updating with information on a regular basis with support from the wider project team. With support from the wider operations and contracts team in the university arrange contracts with other institutions to distribute flexible funds. Provide support to the leadership team in communicating with funders. Maintain appropriate records including timesheets and other management information to support the preparation of reports relating to deliverables and for audit purposes. Provide administrative support for export control, signposting to RPI colleagues for advice and guidance. Maintain an accurate record of relevant project documentation, and recording information required for auditing by funding bodies Carry out other duties, commensurate with the grade and remit of the post

Person Specification

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

Criteria

Essential or desirable

Stage(s) assessed at

Educated to degree level (or equivalent experience).


Essential


Application


Experience of arranging conferences or academic workshop style events.

Essential


Application and interview


Experience of coordinating networks, academic projects or similar.


Desirable


Application and interview


Able to liaise and build relationships with people both within and external to the University.


Essential


Application and interview


Experience of working with social media to engage a wide audience


Desirable


Application and interview


Able to effectively maintain information and documentation


Essential


Application and interview


Ability to research, collate, organise and edit material for inclusion in reports and social media.

Essential


Application and interview


Ability to manage budgets and maintain financial records.

Essential


Application and interview


Experience/ understanding of the UKRI funding environment


Desirable


Application and interview

Further Information

Grade

6

Salary

32,080 - 33,951

Work arrangement

Part Time 14 hours per week[1] [2] . The arrangement of this can be agreed with the project lead, with at least 7 hours occurring between Wednesday and Friday.

Duration

24 months

Line manager

Project Lead

Direct reports

Project Lead

Our website

https://www.sheffield.ac.uk/mac/research/groups/rise


For informal enquiries about this job contact Abigail Hathway, Project Lead: on
a.hathway@sheffield.ac.uk

Next steps in the recruitment process

It is anticipated that the selection process will take place on Wednesday 24th September. This will consist of an interview and presentation. We plan to let candidates know if they have progressed to the selection stage on the week commencing 8th September. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact mac-recruitment@sheffield.ac.uk.

Our vision and strategic plan

We are the University of Sheffield. This is our vision: sheffield.ac.uk/vision ().

What we offer

A minimum of 38days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more. Flexible working opportunities, including hybrid working for some roles. Generous pension scheme. A wide range of discounts and rewards on shopping, eating out and travel. A variety of staff networks, providing opportunities for social interaction, peer support and personal development (for example, Race Equality, LGBT+, Women's and Parent's networks). Recognition Awards to reward staff who go above and beyond in their role. A commitment to your development access to learning and mentoring schemes; integrated with our Professional Services Shared Skills Framework.career Route. A range of generous family-friendly policies + paid time off for parenting and caring emergencies
+ support for those going through the menopause
+ paid time off and support for fertility treatment
+ and more





We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.

We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society. We know that when people come together with different views, approaches and insights it can lead to richer, more creative and innovative teaching and research and the highest levels of student experience. Our University Vision (www.sheffield.ac.uk/vision) outlines our commitment to building a diverse community of staff and students that recognises and values the abilities, backgrounds, beliefs and ways of living for everyone.