Job Description

Job Title:

Project Coordinator - Bells For Heaven

Reports to:

Chief Executive Officer

Salary:

27,000 per annum (pro rata). The position is for part-time hours, 25 hours a week. Full time hours up to 37.5.

Position:

Part Time, 25hrs a week

Contract:

Temporary for 12 months.

Location:

Hybrid working hours from home and from Joseph's Smile headquarters in Carmarthenshire.

About Joseph's Smile

Joseph's Smile is a charity founded in memory of Joseph Yeandle, dedicated to supporting families and children affected by illness and loss.

About Bells for Heaven

Bells for Heaven is our national remembrance and peer support initiative, created to help bereaved families honour and remember their children during the Christmas season. Families walk together in local parades carrying handmade illuminated memory lanterns, offering a powerful act of public remembrance and community connection. At midday on Christmas Eve, we then encourage the nation to ring a bell at midday to remember all children spending Christmas in Heaven.

The Role

We are looking for a compassionate and highly organised

Project Coordinator

to help grow Bells for Heaven across Wales, with a view to national expansion in 2026. The successful candidate will:

Form and support an online peer support group for bereaved parents Collaborate with schools, community groups, and arts organisations to create memory lanterns Recruit and manage volunteers within the project and parades Organise and manage participation in Christmas parades Promote Bells for Heaven - online and in person Manage the social media campaign for Bells for Heaven Gather and respond to feedback from families and community participants Develop school and community resources and toolkits to encourage community and school involvement in the creation and development of lanterns and local parades, giving communities the resources to grow their own bespoke bells for heaven projects withing their communities, whilst encouraging vital conversations around grief.

What We're Looking For

Experience in community engagement, event coordination, or a similar role Experience of teaching - community based or schools, as the role will involve going into schools to deliver the craft project to children. Strong interpersonal and communication skills, with empathy for bereaved families Ability to work independently and as part of a small team Flexibility to travel locally and occasionally nationally Creativity and initiative to help expand and sustain the project The ability to speak Welsh or willing to learn

Key Skills

1. Community Engagement & Relationship-Building

Ability to build trusted and strong relationships with bereaved families, schools, community groups, and local organisations. Experience facilitating peer support groups or community networks. Strong interpersonal and empathetic communication skills.

2. Project & Event Coordination

Organising events, workshops, and local parades. Managing multiple activities and deadlines effectively. Experience with logistical planning and scheduling.

3. Creative & Collaborative Skills

Supporting arts and craft-based activities, like lantern-making. Working collaboratively with communities to co-create meaningful projects. Ability to engage children and adults in creative projects.

4. Communication & Consultation

Gathering, interpreting, and acting on feedback from participants. Clear verbal and written communication for reports, updates, and toolkit development. Ability to communicate sensitively with bereaved families.

5. Organisational & Administrative Skills

Keeping accurate records, tracking project progress, and reporting on outcomes. Managing budgets, resources, and travel for events. Coordinating volunteers or other staff as needed.

6. Adaptability & Problem-Solving

Ability to respond flexibly to the unique needs of families and communities. Creative problem-solving when facing challenges in outreach, participation, or logistics.

7. Digital & Social Media Skills (Optional but Beneficial)

Using social media to engage communities and share project updates. Basic skills in using online tools for communication, surveys, and event promotion.

Qualifications

An undergraduate degree with relevance to the job description is expected.

Relevant experience

Experience in teaching children and adults.

An understanding or lived experience of child bereavement.

How to apply

Please submit your CV to Emma@josephssmile.org. If you have not heard a response by the 20th of October 2025, you have unfortunately not progressed to the next steps.

Application Deadline

6pm on Sunday 19th October 2025.

Start Date

Due to the timing of this project and how close it is to the Christmas Parades, successful candidates must be able to start the position immediately.

For more information about Joseph's Smile and Bells for Heaven, visit www.josephssmile.org.

Job Type: Part-time

Pay: 18,000.00 per year

Expected hours: 25 per week

Work Location: Hybrid remote in Other SA18 1DH