Job Description

Global Project Manager

The Zahra Trust

is a UK-registered humanitarian organization working to alleviate suffering and build sustainable futures for vulnerable communities around the world.

Ensure Zahra Trust's global fundraising and marketing operations are structured, scalable, compliant, and aligned. This role manages all campaign and donor-facing delivery, standardizes systems across markets, enforces rigorous QA, and ensures that real-time output reflects stakeholder direction and strategic vision. The Global Project Manager is central to Zahra Trust's ability to consolidate fundraising and marketing operations in existing regions and scale effectively into new ones.

Key Outcomes

Campaigns and fundraising operations are standardized, timely, and QA-verified Systems (Asana, SharePoint, Canva, Teams, etc.) are consistently used and enforced across teams Stakeholder input is captured early and reflected in campaign execution Global market expansion is supported by scalable, replicable processes Delays, blockers, or misalignment are flagged and resolved early The Chief Development Officer and Chief Operations Officer have visibility into all fundraising and marketing delivery activity, including execution status, risk areas, and resource capacity

Fundraising & Marketing Project Management

Coordinate execution across all fundraising and marketing streams: Monthly giving Legacy giving HNWI giving Annual campaigns (Ramadan, Muharram, Giving Days) Lead generation Donor journeys and stewardship Reporting for major donors and grants Operate Scrumban for Marketing and Waterfall for Fundraising; refine or evolve systems as needed Consolidate campaign operations across Zahra Trust's UK, US, and CA markets into one unified process Build reusable systems to enable future campaign rollouts in new regions Ensure every campaign is scoped with clear owners, timelines, dependencies, and deliverables (RACI) Drive proactive planning cycles 2-3 months ahead of launch for all campaign streams

Standardization & Scalability

Standardize Asana project templates, SharePoint file structures, and Canva asset libraries across all campaigns and departments Identify inconsistencies in current systems across Zahra Trust markets and implement a unified operational model Build replicable processes that enable campaign delivery across new countries and donor markets Develop reusable QA checklists, approval workflows, and asset handover protocols that scale with growth

Stakeholder Management & Cross-Functional Liaison

Act as the central production liaison between Marketing, Fundraising, Programs, Legal, Finance, and IT to ensure interdependencies are well managed. Actively gather stakeholder needs and translate them into tasks, timelines, and deliverables Resolve conflicting needs between departments or priorities through early escalation and structured feedback loops Book syncs, reviews, and cross-department meetings when blockers arise Ensure no campaign or strategy goes live without relevant department input and final approval Serve as the key point of contact for Zahra Trust's fundraising agency and all creative/execution vendors Establish campaign check-ins, approvals, and syncs to keep projects aligned with stakeholder direction 4. Systems Governance and Version Control Build and manage campaign workspaces in Asana: task tracking, approvals, dependencies, and automation Organize and enforce SharePoint and Canva folder structures, naming conventions, and version logs Ensure all creative assets are stored, archived, and retrievable across teams and campaigns Train internal staff on how to follow platform standards and workflows

Compliance, Governance & Campaign Planning

Implement workflows for legal, financial, and Shariah approval for all marketing and fundraising efforts Maintain documentation, compliance, and approval audit trails for every campaign and market Build a long-range campaign calendar that aligns Islamic and Gregorian milestones across markets Ensure market-specific adaptations are scoped, reviewed, and launched on schedule Build and manage workflows for internal and external approvals, including: Shariah board and religious oversight Financial reconciliation and donor reporting Legal disclaimers, privacy, and consent Maintain clean documentation of sign-offs, final assets, and rationale Ensure campaign compliance with GDPR, CRA, UK Charity Commission, PCI, and internal risk standards

QA & Output Integrity

Maintain and expand detailed QA checklists for content, functionality, data accuracy, and brand integrity Monitor campaign readiness and enforce final sign-offs before launch without compromising timelines or strategy Implement a high-integrity QA process covering: Brand voice and design standards Responsiveness, accessibility, and Shariah compliance Maintain creative and reporting version control across platforms Ensure no asset is released without required legal, financial, or programmatic approvals through establishing appropriate workflows.

Market Consolidation & Growth Enablement

Identify workflow gaps or inconsistencies across Zahra Trust's current fundraising markets Standardize execution to reduce duplication and inefficiencies Design replicable campaign templates and reporting systems that can scale with Zahra Trust's entry into new regions Work with stakeholders to assess delivery capacity, surface growth blockers, and inform go-to-market readiness Support go-to-market readiness in new regions by mapping campaign requirements, local adaptations, and resource needs ahead of regional launches

Reporting & CDO Visibility

Provide daily updates to the Chief Development Officer Summarize blockers, pending sign-offs, and milestone status Track KPIs related to project throughput, turnaround time, and QA success Prepare monthly campaign performance dashboards sourced from Asana and SharePoint

Candidate Requirements

5+ years project management with ideally experience in fundraising, marketing, or nonprofit sector Demonstrated success supporting organizational growth and scaling Expert-level experience in Asana, SharePoint, and Microsoft365 Workspace Familiarity with fundraising and donor communications lifecycle Experience managing internal and external stakeholders across functions and regions Proven ability to systematize complex workflows and enforce version control Confident operating in fast-paced, faith-based, cross-cultural environments London-based, full-time in-office role with flexibility for hybrid upon request
Job Type: Full-time

Pay: 40,000.00-50,000.00 per year

Benefits:

On-site parking Work from home
Schedule:

Flexitime Monday to Friday
Work Location: In person

Reference ID: ZT0012