Job Description

About the Mission

Green Cooling isn't just installing equipment; we're building the future of sustainable cold storage across the UK. We partner with blue-chip clients to deliver high-impact, complex refrigeration and coldroom solutions.

We are looking for a highly motivated, driven Projects Coordinator to be the operational backbone of our installation team. This is more than an admin role--it's about proactively managing variables, solving logistical puzzles, and ensuring critical projects hit the finish line flawlessly. If you thrive on challenge and possess a genuinely proactive, problem-solving mindset, this is your next career step.

What You'll Tackle

We need you to own the flow and solve the blockers for every project:

Logistical Command:

Coordinate and schedule engineers, subcontractors, and complex delivery chains, ensuring the right people and parts are on-site at the precise moment they are needed.

Rapid Problem Resolution:

Act as the central communication hub (between clients, suppliers, and site teams) to anticipate, identify, and rapidly resolve logistical and scheduling challenges that arise mid-project.

Progress Ownership:

Proactively track site progress against tight timelines, providing clear, concise updates to management and clients.

Financial Guardianship:

Actively assist with project cost control, identifying efficiency improvements throughout the project lifecycle.

Process Excellence:

Produce, maintain, and audit critical documentation (RAMS, job files, reports) to ensure every project is compliant and runs smoothly.

Stakeholder Management:

Be the confident, reliable voice of Green Cooling when communicating scheduling, access, and key project updates to our high-profile clients.

Supplier & Inventory Mastery:

Manage complex supplier relationships, track critical lead-times, and process purchase orders and invoices efficiently.

We're Looking for a Champion Who...

Possesses 1+ years of proven experience in project coordination or high-level administration. Is a natural organiser and detail hawk who can manage competing priorities without dropping the ball. Thrives in a fast-paced, high-stakes environment and views managing multiple, concurrent jobs as an exciting challenge. Is a clear, confident, and professional communicator adept at managing expectations with clients and suppliers. Has strong IT fluency (especially in Excel and general project management tools). Experience with Xero Accounting software is a strong advantage. Sector experience (HVAC, M&E, Construction, or Refrigeration) is a bonus, but your attitude and aptitude for problem-solving are the most critical factors.

Why Green Cooling?

Make an Impact:

Join a dynamic, rapidly growing company focused on cutting-edge, sustainable cooling technology.

Solve Big Problems:

Work on complex, nationwide projects for major, blue-chip clients, giving you a chance to build a truly impressive project portfolio.

Growth Potential:

We promote from within. Show us your capability, and we offer a clear runway for career progression and leadership development.

Stability & Culture:

Competitive salary, long-term stability, and a genuinely friendly, supportive office culture in Fleetwood.

Hours:

8am - 5pm (Flexible hours considered).

Ready to Take on the Challenge?

It's important for the business to find the right candidate so with your CV, please send a brief cover letter explaining why you enjoy solving complex logistical problems.

Strictly No Recruitment Agencies

Job Types: Full-time, Permanent

Pay: 30,000.00-40,000.00 per year

Benefits:

Company pension Free parking On-site parking
Application question(s):

Do you have experience processing purchase invoices
Experience:

Administrative: 1 year (required)
Language:

English (required)
Work Location: In person

Expected start date: 05/01/2026