Job Description

Property Administrator for Lettings & Sales

Location:

Umega Offices - Ferry Road & Brunswick Street, Edinburgh (Hybrid: up to 2 days WFH per week)

Job Type:

Full-time, Permanent

Salary:

24,000 - 27,000 (depending on experience)

Important:

Applications

must include a cover letter

. CVs alone will not be considered.

Why Join Umega?

We're not your typical letting and estate agency - we're award-winning, people-focused, and passionate about making renting and property management better.
At Umega, you'll be part of a supportive, ambitious, and fun team that values innovation and people.

The Role

We're looking for a positive, organised, and detail-focused

Property Administrator

to support our

Lettings and Sales teams

.
This is a fast-paced role where you'll help referencing for new tenancies, onboard landlords/vendors, and keep property admin running smoothly.

Key Responsibilities

You will:

Manage

tenant referencing

and prepare tenancy documents Draft and issue

legally accurate leases

within deadlines Support

landlord and vendor onboarding

(compliance, ID checks, Anti-Money Laundering checks) Upload and maintain property details in our systems Arrange

maintenance works

for sales properties if required (liaising with contractors, quotes, invoices) Keep

sales documentation

and trackers up to date (T&Cs, works required, completion dates, etc.) Manage

deposit requests

and liaise with tenants on referencing queries Assist with

move-in and move-out tasks

(keys, inventories, welcome packs, solicitor updates) Provide

admin support

to negotiators and the wider team Look for ways to

improve processes

and streamline admin

About You

We'd love to hear from you if you are:
? Highly organised, detail-oriented, and able to juggle multiple priorities
? Customer-service focused (minimum

2 years' experience

)
? A confident communicator who enjoys working with people
? Tech-savvy and quick to learn new systems
? Proactive, adaptable, and a problem-solver
? Able to work both

independently and as part of a team

? Excited about working in a growing, innovative company

Desirable (not essential):

Experience in

administration

(preferably in lettings, sales, or customer service) Knowledge of the property market Full UK driving licence (helpful but not required) Familiarity with software such as

Slack, Front, Reapit, IRE, Payprop, Manifestly, Excel

What's in it for you?

Here's what Umega offers:
A fun, ambitious, and supportive team
32 days annual leave (extra days after 2+ years)
Hybrid working (up to 2 days WFH per week)
Casual dress code
Company pension scheme
Enhanced parental leave
Private healthcare (Vitality)
Cycle-to-work scheme
Employee discounts & voucher rewards
Free tea, coffee, fruit & regular treats
Regular reviews, 1:1s, and progression opportunities
Volunteering opportunities
Team events, celebrations & inclusive culture

The Details

Start date:

ASAP (but we'll wait for the right person)

Schedule:

Monday-Friday 9:00AM - 5PM

Location:

Edinburgh offices (Ferry Road & Brunswick Street) + Hybrid (up to 2 WFH days per week, subject to business needs)

Salary range :

24,000 - 27,000 (experience dependent)

How to Apply

Please send us:

Your CV

A cover letter

telling us: What you can bring to this role and our award-winning team Why we'd be mad not to hire you
Applications

without a cover letter will not be considered

.

Job Types: Full-time, Permanent

Pay: 24,000.00-27,000.00 per year

Benefits:

Work from home
Experience:

Customer service: 1 year (required)
Work Location: Hybrid remote in Edinburgh EH5 2DL