Job Description

Job Title: Property Administrator & General Administrator

Location: Remote / Office-Based (as required in Billingshurst)

Role Overview:

We are looking for a highly organised and proactive

Property Administrator & General Administrator

to provide essential administrative and project support across our property portfolio and wider business operations. This is a varied role combining property-specific tasks with general Admin responsibilities to ensure the smooth running of the team's day-to-day activities.

The ideal candidate is detail-oriented, confident liaising with stakeholders at all levels, and able to juggle multiple priorities while maintaining a high standard of professionalism.

Key Responsibilities:

Property Administration & Project Support:

Manage daily property administration tasks including shared inboxes, email correspondence, document control, and filing. Update and manage project management tools to track project deadlines and progress. Liaise with contractors, consultants, suppliers, and third parties to obtain quotes, arrange appointments, and ensure timely completion of works. Maintain records of compliance, insurance, maintenance, and health & safety documentation. Prepare meeting agendas, record minutes, and follow up on actions from internal and external meetings. Support in coordinating property viewings, inspections, site visits, and team meetings. Expense reporting, invoicing and basic accounting tasks

General Admin Duties:

Provide support to Directors and team members as required. Manage busy calendars, scheduling appointments, meetings, and events. Handle personal and business errands with discretion and efficiency. Support the preparation of reports, presentations, and proposals. Monitor and respond to email correspondence on behalf of the leadership team when required.

Skills and Qualifications:

Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with Project Management tools (e.g., Asana, Trello, Monday.com) is highly desirable. Strong organisational skills with excellent attention to detail. Exceptional written and verbal communication skills. Ability to prioritise tasks, manage multiple projects simultaneously, and work independently. Previous experience in the property, construction, or real estate industry is an advantage. Experience supporting senior leadership or high-level executives is highly desirable. Financial administration or basic bookkeeping knowledge is a plus.

Personal Attributes:

Highly organised with a proactive, solution-focused mindset.
Professional, trustworthy, and maintains confidentiality at all times.
Able to build strong relationships with clients, contractors, and internal teams.
Comfortable working in a fast-paced environment with shifting priorities.
Driven to deliver high standards and consistent attention to detail.

Benefits:

Flexible working opportunities Ongoing professional development and training Opportunity to work closely with senior leadership and grow within the business
Job Type: Full-time

Pay: 13.00-15.00 per hour

Expected hours: 30 per week

Schedule:

Monday to Friday
Work Location: In person