Job Description

Company Overview

Cairn Letting & Estate Agency is a leading player in the real estate industry, dedicated to providing exceptional property management and estate agency services. Our mission is to deliver a personal approach to customer service, ensuring that both landlords and tenants receive first-class support.

We are seeking a highly organised and proactive Business Administrator to join our new business development team.

This role will provide essential administrative support in the onboarding of new properties for let, as well as assisting with off market and estate agency sales.

The ideal candidate will have excellent attention to detail, strong communication skills, and the ability to manage multiple tasks in a fast-paced property environment. Previous property experience prefered but not essential.

Key Responsibilities

Lettings Administration:

Support the onboarding process for new rental properties, ensuring all required documentation, compliance certificates, and landlord details are collected and recorded. Draft tenancy agreements, landlord contracts, and related paperwork. Maintain accurate records of property files, tenancy details, and correspondence. Liaise with landlords, tenants, and contractors to support smooth property set-up and compliance.

Sales Administration:

Assist with preparing sales property packs, including gathering documentation, drafting agreements, and ensuring compliance requirements are met. Coordinate communication between vendors, buyers, and solicitors as required. Maintain sales records, property details, and progress updates.

General Administration:

Update and maintain systems, databases, and property portals with accurate property information. Handle incoming enquiries via phone and email, ensuring excellent customer service. Provide general administrative support to the lettings and sales team, including filing, diary management, and document preparation. Assist with marketing administration such as uploading to portals, and coordinating signage.

Skills & Experience

Previous experience in property, lettings, or sales administration preferred but not essential. Strong organisational and multitasking skills. Polite articulate telephone manner Excellent written and verbal communication skills. High level of accuracy and attention to detail. Confident IT skills (training provided). Microsoft Word, Office & Powerpoint Ability to work independently as well as part of a team.

What We Offer

Competitive salary plus profit share bonus Opportunity to work in a growing and dynamic property business Training and professional development opportunities Supportive and collaborative team environment
Job Type: Full-time

Pay: 24,500.00-30,000.00 per year

Benefits:

Company events Employee discount Health & wellbeing programme Paid volunteer time
Work Location: In person