Job Description

Job Overview

Working for a family run civil engineering company, we are seeking a dedicated and detail- orientated Accounts Assistant to join our small team.

Key Responsibilities:

Duties to include but are not limited to:

Purchase Ledger/Payroll

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Check invoice accuracy:

confirm supplier details, invoice date, invoice number, amounts, and VAT.
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Coding:

allocate to correct nominal codes, departments, and cost centres.
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Match to purchase orders & delivery notes (3-way matching):

confirm quantities and prices.
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Discrepancies:

resolve price/quantity mismatches with procurement or the supplier before posting.
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Posting:

enter approved invoices into the finance system promptly and accurately.
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Record keeping:

file invoices systematically (digitally or paper, per company policy).

Payments

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Payment runs:

prepare weekly/monthly payment batches in line with agreed supplier terms.
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Approvals:

ensure all payments are signed off per the authorisation matrix before release.
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Accuracy check:

confirm payment details against supplier bank information to prevent errors/fraud.
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Audit trail:

retain payment remittances and confirmations for reconciliation and audit.

Supplier Accounts

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Maintain records:

update supplier contact, VAT registration, and bank details.
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Reconcile statements:

check supplier statements against ledger balances each month.
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Investigate issues:

chase missing invoices, resolve credit balances, and query old items.
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Supplier queries:

respond promptly and professionally, keeping written records of resolutions.
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Relationship management:

maintain positive working relationships with key suppliers.

Expenses & Credit Notes

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Staff expenses:

check claims for receipts, correct mileage rates, and appropriate approvals.
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Credit notes:

ensure supplier credits are processed and matched against relevant invoices.
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Authorisation:

verify that all credits/expenses follow company sign-off rules.

Month-End & Reporting

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Ledger reconciliation:

reconcile supplier balances with the general ledger.
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Accruals:

highlight unprocessed invoices to Finance for accruals.
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Aged creditors:

prepare reports of outstanding balances, flagging overdue items.
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Cash flow support:

provide payment forecasts based on upcoming liabilities.
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Audit prep:

organise purchase ledger files for internal/external audit review.

Requirements:

Knowledge of SAGE and Excel

Strong understanding of VAT Rules and regulations

Excellent attention to detail and organisation skills

Ability to work independently and as part of a team

Strong communication skills, both written and verbal

A proactive approach to problem-solving and process improvement.

Previous experience in an accounting or financial role

Job Type: Full-time

Pay: 25,000.00-27,000.00 per year

Benefits:

Company pension On-site parking
Education:

GCSE or equivalent (required)
Experience:

Financial accounting: 1 year (required)
Work Location: In person

Application deadline: 31/10/2025