Job Description

HyKit Overview

Company

HyKit is at the forefront of the hydrogen power revolution. Our mission is to design and manufacture modular agile infrastructure to store, transport and dispense green hydrogen at point of use.

We bring significant expertise in Hydrogen systems and are building a dedicated team to deliver key infrastructure needed to support Hydrogen powered equipment.

Our first product will be released under a joint venture with JCB, mobile hydrogen refuellers to support JCB's green product transition. HyKit will manufacture these products at our new facility in Oxfordshire.

Location

HyKit is has a dedicated premises in Bicester, where it is developing its products and preparing for series manufacture. This is an office based role.

Role: Purchasing Administration Assistant

Reporting Line

The Purchasing Administration Assistant will report to the Head of Supply Chain

Department Overview

The Supply Chain function within HyKit is responsible for ensuring the on-time, on-cost and on-specification delivery of products. It is part of the wider Operations function, which includes Supply Chain, Manufacturing, Facilities, Warehouse, Operational Support and Finance.

The Role

We are seeking a proactive and detail-oriented Purchasing Administration Assistant to support our procurement team within a fast-paced engineering environment. The role will focus on order expediting, accurate record keeping, and administrative support to ensure the smooth and efficient operation of our supply chain.

Supporting the supply chain teams needs in running an efficient and accurate department and movement of stock

This role has the opportunity to develop and grow in the supply chain team for the right candidate with the right attitude.

Key Responsibilities

Order Management & Expediting

Monitor purchase orders to ensure on-time delivery of goods and services. Liaise with suppliers to confirm order status, chase late deliveries, and resolve delays. Escalate potential supply risks to the Head of Supply Chain and project teams.
Administration & Record Keeping

Maintain accurate purchasing records, including purchase orders, supplier acknowledgements, and certification and expediting notes Update procurement systems with current order status, supplier details, and price changes. Ensure compliance with internal procedures and audit requirements.
Supplier & Internal Coordination

Build strong working relationships with suppliers to support timely delivery and clear communication. Assist with gathering and maintaining supplier performance data. Support supplier evaluation and approval processes. Updating internal stakeholders and building good relationships for their orders Liaise with Accounts to ensure timely payment of invoices and proforma requests, resolving any discrepancies promptly. Liaise with Warehouse to ensure supplier certification, test certificates, and delivery documentation are received, recorded, and filed correctly.
General Support

Provide administrative support to the purchasing, updating product records and trackers Assist with invoice and delivery queries in coordination with finance and stores. Contribute to continuous improvement initiatives within the procurement process

Person Specification

Education, Qualifications and Experience

GCSEs (or equivalent) in English and Mathematics required; A-Levels, BTEC, or equivalent qualification desirable. Further education or vocational training in Business Administration, Supply Chain, or a related field is an advantage. Previous experience in purchasing, supply chain, or an administrative support role (preferably within engineering or manufacturing). Experience using ERP/MRP systems or procurement software is desirable. Proficiency in Microsoft Office (Excel, Word, Outlook) required.

Key Skills

Strong organisational skills with excellent attention to detail and accuracy. Confident communicator, able to liaise effectively with suppliers and internal teams. Ability to prioritise and manage multiple tasks in a deadline-driven environment. Proactive, with a problem-solving mindset. Team-oriented with a willingness to support colleagues across departments. Professional, reliable, and customer-focused.

Behavioural Competencies: Personal Qualities

Successful candidates will be expected to have the following attributes:

A positive, can-do attitude Willingness to learn Integrity - honest, trustworthy, dependable. Adaptable and flexible - able to adapt quickly during fast growth and changing situations, and to be flexible as the demands of the role may require. A proactive, responsive and responsible approach to fulfilling the requirements of the role. Reliable - can be counted on to fulfil what is expected of them. A professional and mature attitude to the tasks in hand. Ability to work both independently and as part of a small team. Calm and able to think on feet. Resilient - able to work under pressure such as meeting deadlines, volume of work, accuracy levels required etc. A pleasure to work with - supportive, helpful, co-operative and collaborative. Friendly and approachable Committed - possesses a strong work ethic, committed to excellence and the success of HyKit.

Equal Opportunities

HyKit is an equal opportunities employer and therefore is committed to promoting diversity and equality of opportunity and does not discriminate, whether on grounds of race, gender, sexual orientation, gender re-assignment, disability, age, class, religion or belief, community background or passport held. These principles underpin our professional behaviour and are embedded in our policies, procedures, day-to-day practices and external relationships. ?We therefore welcome and encourage job applications from a fully diverse range of candidates.

Privacy

We are committed to protecting the privacy and security of your personal information as per the terms of our Privacy Policy, available on request from HyKit Ltd.

Job Types: Full-time, Permanent

Pay: 28,000.00-32,000.00 per year

Benefits:

Company pension Cycle to work scheme Life insurance Private medical insurance
Work Location: In person