Job Description

Job Summary:

We are seeking a detail-oriented and proactive Purchasing & Logistics Coordinator to support the smooth running of our sales, logistics, and warehouse operations. The ideal candidate will manage stock, shipments, costings, and administrative tasks while maintaining effective communication between internal teams and external suppliers.

Key Responsibilities:

Procurement & Cost Management

Raise and issue purchase orders using Access system Source and approve rates from freight forwarders to ensure competitive shipping options Perform costings for quotes and actual landed costs, tracking average landed costs Manage bespoke procurement tasks (e.g. franking machine, rentals, equipment hire etc) Order stationery, warehouse supplies (e.g. pallets, boxes, mailing bags) and operational materials as required

Logistics & Shipping Coordination

Monitor all inbound shipments from order placement though to final delivery Track and update key shipping milestones (ETD, ETA,LFD) and request shipping documents upon dispatch Gather and approve rates from freight forwarders. Maintain and update the shipping tracker with all relevant shipping details Liaise with freight forwarder and suppliers to prevent delays and communicate updates to internal stakeholder

Inventory & Stock Management

Update the Material Requirements Planning (MRP) system every Monday and maintain balance on hand. Monitor daily sales and consumption data, update tracking sheet each morning Manage and distribute weekly stock availability sheets Book goods into Access system upon delivery, ensuring accurate data entry Handle stock movements and provide warehouse with accurate documentation (packing lists, inspection sheets, PD14's) Monitor shipments from order to delivery, tracking ETD, ETA, LFD, and requesting shipping documents as needed.

Internal Communication & Support

Provide weekly delivery updates to sales every Friday Communicate delays or changes in shipping timelines to relevant teams Support the warehouse and sales teams with timely, accurate information and documentation Great visitors in a professional and welcoming manner and offer refreshments

Administrative Tasks

Maintain booking breakdowns and update delivery schedules Support general office functions, including ordering supplies and assisting in hospitality tasks (e.g. preparing beverages for staff and visitors)

Skills & Qualifications:

Strong organisational and multitasking abilities. Excellent attention to detail and accuracy. Proficiency in Microsoft Office and database systems (e.g., Access, MRP systems). Strong communication skills, both written and verbal. Ability to work independently and as part of a team. Prior experience in logistics, operations, or administrative coordination is preferred.

Working Hours

Monday - Thursday 9.00am - 5.00pm with 4.00pm finish on Fridays

Salary

From 24,000 dependent on experience

Job Type: Temporary
Contract length: 12 months

Pay: From 24,000.00 per year

Work Location: In person