Job Description

About Ascot - Summary & History
Founded in 1711 by Queen Anne, Ascot Racecourse is a destination venue for world class horseracing and events, the leading racecourse in Britain and one of the finest in the world. Through Royal Ascot the aim is to host the most prestigious, popular and high-profile race meeting in the world.

Royal Ascot is broadcast in over 150 territories with a reach of over half a billion people with significant and growing digital and social media engagement. It is a marquee event in the global sports and leisure calendar.

Ascot hosts around 600,000 racegoers a year across 26 race days, 300,000 of whom come to the five days of Royal Ascot. Royal Ascot capacity can reach an attendance of 75,000 on a day. Ascot\'s conference and events business welcomes a further 200,000 customers a year outside racing.

Ascot aims to offer its racegoers something for everyone who wishes to be involved, and Royal Ascot\'s offerings reflect this through the entry level Windsor picnic enclosure, the mid-tier Village enclosure, the central Queen Anne Enclosure and ultimately the Royal Enclosure. And incorporating up to 7000 racegoers in a wide range of private box and restaurant fine dining facilities.

In everything they do and how they do it Ascot and its people represent the Monarch.

ROLE
This role is a key part of the Racing team, supporting the Owners\', Trainers\' and Breeders\' Manager and Head of Racing & Clerk of the Course, both administratively and as a representative of Ascot Racecourse and the racing operation.

The Racing Executive will carry out a range of clerical duties for the department as well as managing relationships with key stakeholders including racing officials and horsemen.

This is a part time role (three days a week) with a requirement to work every raceday, including those at weekends.

PRINCIPAL RESPONSIBILITIES

• Support the Head of Racing and Owners\', Trainers\' and Breeders\' Manager with administrative tasks including, but not limited to; letter writing, diary management, minute taking, processing badge requests and department planning systems
• To support the Head of Racing with key racing office operations including managing the Racing Administrative System and being a key contact for industry officials
• Assist with the strategy and delivery of department specific marketing and digital activities including, for example, the production of promotional and website management
• Assist the Owners\', Trainers\' and Breeders\' Manager in delivering the best experience for both domestic and international horsemen in the lead up, during and post racedays. Tasks include processing badge requests, supporting the Owners\' and Trainers\' Desk team and communicating with connections in advance and on the day
• Complete the necessary department preparations around and during racedays. Tasks include, but not limited to; trophy management, ordering raceday vehicles, recording data, sending owners photo montages and other ad hoc tasks required
• Researching and presenting data such as international world rankings and prize money comparisons on behalf of the department
• Maintaining and continuing a filing system, both electronic and hard copy where necessary, for the department
• Work all racedays during the year, including those at weekends
• Such other duties as the Company may, at times, reasonably require

SKILLS, EXPERIENCE AND QUALIFICATIONS

• The desired candidate should have experience in a busy office-based environment and possess the ability of using their own initiative and communicate effectively
• Be proactive and have excellent IT skills; being fluent in word processing, creating spreadsheets and presentations as well as internet research abilities and strong communication skills
• Good literacy, numeracy and keyboard skills
• A good level of English spelling and grammar
• Accuracy and attention to detail
• The ability to work within a team as well as independently
• Knowledge of the horseracing industry is advantageous but not mandatory

JOB DESCRIPTION
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BENEFITS AVAILABLE:
Alongside a competitive salary we offer complimentary tickets for race days and some events that you can share with friends and family alongside pension and discounts in selected retailers locally.

CLOSING DATE:
Closing date is 17 September 2023. We reserve the right to close this vacancy early should a suitable candidate be identified.

EQUALITY, DIVERSITY & INCLUSION
Ascot is committed to ensuring customers from all backgrounds and communities feel welcome at the Racecourse and are working to ensure our internal teams are nurtured within a supportive and inclusive environment. Our mission is to eliminate discrimination and prejudice of any kind at our venue and throughout our business. By educating and implementing meaningful actions across all that we do, we can make certain that Ascot is a place for everyone to enjoy.

As an equal opportunities employer, Ascot Racecourse is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our company.

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Closing Date

17/09/2023

Location

Ascot Racecourse Ltd (ARL)

Department

Racing

Job Title

Racing Executive

Experience

Administration

City

Ascot, Berkshire

Country

United Kingdom

Ascot Racecourse