Job Description

We are looking for a part time Secretarial Coordinator in York to work Monday and Friday as part of the multidisciplinary team within the radiology department taking a lead role in providing a full and comprehensive PA and secretarial service to designated Consultants and their teams. They will coordinate and manage the multidisciplinary team meeting data relating to the radiology service.



The post holder must ensure the provision of high quality patient care by efficiently deploying senior & junior medical staff in the Radiology Departments by coordinating the Medical Rota. This will involve close liaison with junior doctors, consultants and management teams.



They will be available as a first point of contact for all day-to-day issues affecting medical staff cover. The post holder will be the first point of contact for Doctors to inform the directorate that they will be absent from work. This will involve receiving notification of problems and initiating all necessary actions with the relevant people.



The post holder will actively manage the daily operation and organisation of the Soliton reporting worklists. Taking proactive action to manage reporting wait times, expedite urgent results and report urgent findings to referrers by telephone.



The post holder will be responsible for the co-ordination of senior & junior medical staff across Radiology. Specifically, the post holder will compile and disseminate rotas for the medical staff and act as a single point of contact for doctors for this purpose. Liaise on any sensitive issues, such as sickness absence, compassionate leave or other sensitive information that the post holder has been made aware of. This should be done in a timely manner with the Management Team.

Administer the booking for conferencing facilities

Managing availability of duty radiologist to provide an acute service for trauma patients in the emergency department.

Manage the workflow for outsourcing of radiology reports to our contracted reporting companies, ensuring a robust process to ensure all records are sent, reported and updated on CPD and soliton, to maintain reporting turn around times

To ensure that all cases have the appropriate detailed information available for multidisciplinary team meetings.

Management and interrogation of the Soliton computer system to create and provide reports

Utilising Soliton reports to be in control of the monitoring of the daily reporting worklists.

Facilitate, plan and organise meetings coordinating staff groups managing invites and facilities.



Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants 27 days holiday rising to 33 days (depending on NHS Trust service) A generous relocation package of up to 30% of salary (capped at 18k) for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager. A variety of different types of paid and unpaid leave covering emergency and planned leave Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme NHS Car Lease scheme and Cycle to Work scheme An extensive range of learning and development opportunities Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.



Trust Information Pack - 1



Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.



Working for the Trust



Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.



Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr. recruitment@nhs.net .



As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.



Armed Forces Friendly Employer



We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain's Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.