Job Description

Commercial Property Secretary
Southsea
Salary depending upon experience
An opportunity has arisen for an experienced Legal Secretary to join my client based in Southsea.
Key Skills/Qualifications:
Audio and copy typing skills
Good written and spoken English; polite professional telephone skills;
Good working knowledge of word
Confidentiality essential
Experience Requirements:
property legal experience and good general secretarial experience essential
Excellent organisational skills
Pays attention to detail
Team player
Well organised
Flexible - willingness to work late if needed
Able to work effectively under pressure / meet tight deadlines
Able to adapt to new technologies and working methods
Professional and confident approach
Enthusiastic, friendly and helpful
Pro-active and able to use initiative
Good communicator
General Description of Job
Types, corrects and amends a variety of legal correspondence and documentation, high volume of typing.
General administration duties including, keeping case/client files up to date; creating new files; referencing; general filing. Ensuring familiarity with lawyer's clients & cases.
Professionally answering internal and external telephone calls and efficient message taking.
Keeps own and lawyers diaries up to date. Book meeting rooms as necessary.
In solicitors absence checks post/voicemail and email ensuring urgent matters are dealt with.
Provides holiday/absence and pressure cover for other secretaries as needed.
Prepare client bills for lawyer review and approval. May undertake chargeable work as directed by lawyer.
Is familiar with and adheres to firm's policies and procedures.
Willing to undertake all jobs to ensure smooth running of office
Other
Undertaking online and paper searches (knowledge of all searches and how to apply for them is very important e.g. Index Map Searches, commercial drainage and water enquiries etc).
Amending leases, contracts and reports. Collating documentation ready to send out to client.
Obtaining precedents from books or online.
Land Registry applications.
Prepare draft SDLT returns.
Submit SDLT returns on line.
Undertaking billing monthly including preparation for narratives from the system, letters and emails.
Managing monthly reporting for major clients.
Regular updating of deeds bible for major clients.
Overall knowledge of a whole general commercial property transaction is also quite important.
IF YOU ARE INTERESTED IN THIS POSITION PLEASE SUBMIT YOUR CV TO TANYA BROWN AT BROWNS RECRUITMENT CONSULTANCY AS DIRECTED.