Job Description

Applications will only be accepted on the schools application form. A CV alone will not be accepted.

Application forms are available from the school's website - www.derbyhigh.derby.sch.uk

Come and join us!

RECEPTIONIST (Term time only)

Competitive

Applications are invited from enthusiastic and experienced candidates, with first class verbal and written communication skills, wishing to join our vibrant and successful school. At Derby High, our Receptionist is the first point of contact for all visitors and plays a crucial role in the smooth running of all reception operations. This is a busy front of house role within a supportive and friendly team environment.

The role will involve providing a warm and welcoming reception to all visitors, parents and pupils, both in person and over the telephone along with providing administration support to departments across the school. The role will include first aid cover and attending to the day to day medical needs of pupils (first aid training will be provided). A flexible attitude and the drive to make a difference is a must!

Applications are encouraged from candidates with strong communication and administrative skills with excellent knowledge of Microsoft Office. Experience within a similar role is essential. This is a term time only role and consideration will be given to either one full time person (approx. hours 8am-4pm, Monday to Friday) or two people on a job share basis covering the hours between 8.00am-5.30pm, Monday to Friday. Please state your preferred hours on your application. Salary will be dependent on experience and pro rata for part-time hours.

DUTIES/RESPONSIBILITIES

RECEPTION

Welcoming students, parents & visitors to school ensuring all visitors are greeted professionally and sign in and out in line with the school's visitor policy. Informing members of staff when their visitors have arrive and preparing refreshments for visitors. Answering telephone calls ensuring calls are answered promptly and callers dealt with efficiently and effectively. Taking accurate messages and answering queries where possible. Maintaining diary of all expected visitors Maintaining Visiting Speaker Log Monitoring visitor car park area Keeping the reception area clean and tidy and ensuring literature is current and fully stocked. Responding to email enquiries or forwarding emails on to the relevant members of staff. Managing incoming post/deliveries and distributing promptly. Monitoring absence email and reporting pupil absences to relevant tutors.

ADMINISTRATION

Monitoring and ordering stationery including annual requirements for exercise books etc. Managing and ordering student and staff planners. Liaising with site team to report maintenance issues. Point of contact for the School's second hand uniform shop. Receiving items from parents to be sold in the uniform shop, ensuring items are clean and correctly labelled. Keeping uniform shop fully stocked and tidy Managing appointment system for uniform shop Assisting parents in the uniform shop Taking payment for items using the school's card machine. Typing as required Filing absence notes and correspondence Populating electronic calendar with school events etc. Assisting Registrar during school holidays. Ad hoc duties as required - e.g. Decorate Christmas Tree etc.

MEDICAL

Member of the school's first aid team. Assisting with first aid duties (training can be provided). Recording first aid incidents on the school's MIS Administering medication. Keeping medical records updated, ensuring that medications are clearly labelled and securely stored.
Undertake any other reasonable duties within the overall function, commensurate with the grading and level of responsibility for the job.

The post holder is expected to comply with the requirements of Health and Safety, other relevant legislation and school documentation and to understand and comply with the School's Policy Documents.

APPLICATION PROCEDURE

Applicants are asked to complete the schools application form and submit along with a supporting letter. Application forms are available on the school's website - https://derbyhigh.derby.sch.uk/key-information/#vacancies

We are committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We have rigorous safeguarding and child protection procedures in place and applicants will be required to undertake child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).

The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.

Please email applications to:-

April Dunnicliffe-Smith

ads@derbyhigh.co.uk

Closing date: Friday 23rd August 2024

Interviews will be held week commencing 2nd September 2024.

We look forward to receiving your application!

Job Types: Full-time, Permanent

Pay: 13.30 per hour

Expected hours: 27.5 per week

Benefits:

Canteen Company pension Discounted or free food Free parking On-site parking
Education:

GCSE or equivalent (required)
Experience:

Reception/admin: 2 years (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person