Job Description

Vacancy No

VN14749

Employment Type

Permanent

Location Country

United Kingdom

Work Location

Glasgow

Who are V?

As a global leader in ship management and marine services, we add value to a vessel's operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

To provide administration and clerical support to the V Group team and ensure all callers are dealt with professionally and visitors are briefed according to Group standards and guidance.

To work with a broad range of internal and external stakeholders, providing the highest level of office administration and professional administrative support.

Key Responsibilities and Tasks

Reception:

Answering all incoming telephone calls in a professional manner and re-directing them as required.

Greeting all visitors in a professional manner and delivering Visitors Policy/Safety briefing to all visiting the office.

Ensure reception area & meeting rooms are presentable at all times.

Managing meeting room logistics, including sending calendar bookings and arranging equipment / catering / refreshments as required.

Organisation of in-house lunches.

Maintaining visitors listing and distributing accordingly.

Signing for deliveries as required.

Allocating car parking spaces on daily basis, and issuing permits as required.

Distributing incoming e-mails.

Booking taxis as required and maintaining taxi log.

Maintaining internal telephone list and distributing as required.

Maintaining internal office staff e-mail listing.



Administration:

Typing and sending of e-mails and general correspondence as required.

Fleet administration duties including, but not limited to, collating Superintendents' out of office time, vessel Letters of Instruction, staff visa & travel guarantee letters.

Maintaining fleet organisation charts.

You will be expected to carry out any other duties that may reasonably be required in line with your main duties.

What can I expect in return?

V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

Good communication (oral and written) and interpersonal skills across varied cultures.

Can engage and interact with people at all levels.

Good organisational and planning skills and a proven ability to work to, and meet, tight deadlines.

Good IT skills in Microsoft Office (Word, Outlook, Excel)

Strong administration skills

Meticulous attention to detail

Adaptable with a flexible approach to work .

Demonstrates confidentiality, integrity and discretion.

Desirable

Applications Close Date

03 Aug 2025