Job Description

The Role
We have an opportunity for an experienced Receptionist to join the NCGPA practice teams. For this role we are seeking a motivated, enthusiastic and committed individual with a proven record of delivering exceptional customer service in a general practice environment. Accuracy and attention to detail are key to this role.
All staff are required to be flexible and take their share of providing cover, when necessary for colleagues who may be absent due to holidays or illness. This is a mandatory requirement of the role.
Please note this vacancy may close early should we receive the required amount of applications.
Main duties of the job
Responsibilities

• Manage the reception desk ensuring surgeries run smoothly and efficiently
• Receive patients and visitors courteously and efficiently
• Answering the telephone, taking messages, and passing them on appropriately
• Processing appointment requests by telephone or in person
• Actioning any queries for repeat prescriptions in accordance with practice guidelines
• To provide point of contact for patients and to act as a focal point of communication between, patients, doctors, and other members of the Primary Health Care Teams.
• Taking requests for home visits and ensuring they are recorded and processed
• Liaise with hospitals, primary health care teams, social services etc.
• Updating patient records
• Opening and closing the practice as and when necessary ensuring the reception, office and consulting rooms are prepared in readiness for the morning session
• Photocopying, scanning, and shredding as required
• Maintaining confidentiality
• Having a thorough knowledge of all practice procedures and policies
• Working in accordance with written protocols
• Completing tasks allocated by managers or GPs.
• Attending team training events as part of ongoing development and training
• Assisting in opening and distribution of post if needed
• Assisting in the filing away of medical records
• Attending protected learning time sessions
• Registering patients
• Providing cover to all practices as required by the practice manager

About us
As a federation, we promote, support and facilitate the collaboration of GPs and their workforce throughout our city. Examples of our work to date include developing networks whereby tasks and resources can be shared, empowering frontline practice staff to become active sign posters for their patient communities and launching GP+ (part of the City Wide Services) the city's first ever evening and weekend GP service.
It's an exciting opportunity in our city, why not see if you have got what it takes to join us?
Details
Date posted
04 August 2025
Pay scheme
Other
Salary
12.25 an hour Per Hour
Contract
Permanent
Working pattern
Part-time
Reference number
GPA-7387414
Job locations
Parliament Street Medical Centre
79a Upper Parliament Street
Nottingham
NG1 6LD
Job description
Job responsibilities
Please see the attached job description and person specification for the main responsibilities for this role.
Disclosure and Barring Services
This post will be subject to a DBS Disclosure check at the point of recruitment and thereafter.
Confidentiality
While seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this , the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information may only be divulged to authorised persons in accordance with the Federations policies and procedures relating to confidentiality and the protection of personal and sensitive data. Job description
Job responsibilities
Please see the attached job description and person specification for the main responsibilities for this role.
Disclosure and Barring Services
This post will be subject to a DBS Disclosure check at the point of recruitment and thereafter.
Confidentiality
While seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately. In the performance of the duties outlined in this , the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential. Information may only be divulged to authorised persons in accordance with the Federations policies and procedures relating to confidentiality and the protection of personal and sensitive data.
Person Specification
Knowledge
Essential

• Knowledge of administrative management practices and procedures

Skills and Abilities
Essential

• Excellent communication and interpersonal skills
• Ability to communicate effectively both verbally and in writing with a range of different audiences
• Time management skills and ability to multi-task

Education
Essential

• Good standard of education with at least level 3 qualifications including GCSE at English and Maths (or equivalent levels of qualifications)
• General level of education to A-Level standard or equivalent

Person Specification
Knowledge
Essential

• Knowledge of administrative management practices and procedures

Skills and Abilities
Essential

• Excellent communication and interpersonal skills
• Ability to communicate effectively both verbally and in writing with a range of different audiences
• Time management skills and ability to multi-task

Education
Essential

• Good standard of education with at least level 3 qualifications including GCSE at English and Maths (or equivalent levels of qualifications)
• General level of education to A-Level standard or equivalent