Job Description

Receptionist (Part-time)

22.5 hours per week: 39 weeks a year
Monday to Friday 08:00 - 12:30

Remuneration: Grade D: Pts 3 - 4 FTE 24,027 to 24,404 Actual 12,567 to 12,764

Huxlow Academy, located in Irthlingborough, East Northamptonshire, is a medium-sized 11-18 Secondary Academy known for its inclusive ethos and commitment to providing the very best opportunities for our diverse student body. The strong bonds between students, staff, and the wider community make Huxlow Academy a truly rewarding and fulfilling workplace. If you are passionate about making a positive impact on young lives and thrive in a supportive team environment, I encourage you to apply.

As the receptionist, you will be the first point of contact for all visitors to the Academy. This role requires a professional and courteous approach to providing information, directing guests, and handling all enquiries, including managing the Academy's 'enquiries' email account.

This position requires a proactive individual with excellent organisational and communication skills.

We are committed to fostering the growth and development of our staff. Training and development opportunities will be readily available, and we actively encourage further study.

The Trust is dedicated to supporting staff in obtaining relevant qualifications to enhance their professional journey.

If you're ready to be part of a team that is committed to shaping brighter futures for our young people, we invite you to join us at Huxlow Academy.

Responsible to: PA to Headteacher/Administration Manager

Working hours: 22.5 hours per week/39 weeks per annum. Monday to Friday 08:00am - 12:30pm

Salary: Grade D: Points 3-4 FTE 24,027 to 24,404 Actual 12,567 to 12,764

Closing date: 9am - Friday 25th July

Interview dates: Weds 30 July/Weds 6 August th

Applications will be reviewed and shortlisted on an ongoing basis. As a result, the vacancy may be closed early if a suitable candidate is found. We encourage you to submit your application promptly to ensure consideration.

How to apply:

All documents including the full job description, person specification and application form are available on our website https://www.huxlow.northants.sch.uk/

Please ensure your application form and covering letter includes examples of your experience and how you meet the criteria outlined in the job description and person specification.

Further information requests or completed applications should be sent to Sonya Earby-Martin
E: hr@huxlow.northants.sch.uk T:01933 650496

Closing date: 09.00 am Wednesday 25th July 2025

Applications may be reviewed and shortlisted as they are received. Please apply early to avoid disappointment.

Interview date: Wednesday 30th July/Wednesday 6th August

Identity, Prohibition, Qualification, Barred List, Enhanced DBS, Section 128, Overseas, Right to work, Reference, Criminal Record and Medical Checks are essential for all applicable posts at the School. KCSiE 2022 Online Searches - In accordance with paragraph 221 of Keeping Children Safe in Education 2022 schools are now required, to carry out an online search for shortlisted candidates. If shortlisted for the role an appropriate online search will be undertaken on your name(s). Any information given will be treated as confidential and will only be used in relation to the post for which you have applied.

Role:

Receptionist

Reports to:

PA to the Headteacher/Administration Manager

Location:

Huxlow Academy

Contract:

22.5 hours per week/39 weeks per year/ Monday to Friday 08:00 - 12:30

Remuneration:

Grade D: Points 3-4 FTE 24,027 to 24,404 Actual 12,567 to 12,764

Job Context

Huxlow Academy is a secondary school located in the East of the county of Northamptonshire.

Key responsibilities

? To act as a first point of contact for visitors to the Academy
? To provide information and direct visitors in a courteous and professional manner
? Manage enquiries to the Academy, including the Enquiries email account

Specific Responsibilities

? Welcome visitors, provide them with necessary information and direct them to the appropriate person or location.

? Monitor visitors, implement visitor sign-in procedures and ensure the security of the school premises by following safeguarding procedures.

? Handle incoming phone calls, provide information, take messages and direct calls to the relevant staff members.

? Respond to enquiries from parents/carers, students and the public, providing assistance and resolving issues whenever possible.

? Assist with various administrative tasks, such as handling correspondence, filing documents, managing mail, and maintaining student records.

? Act as a liaison between students, parents, staff and administration, facilitating communication and ensuring smooth operations within the school.

? To take receipt of and accurately record deliveries, ensuring deliveries and returns are stored safely and securely and are signed for by the relevant recipient

? Handle sensitive information, such as student records and personal details which must maintain strict confidentiality.

? To oversee 'lost property'

? Order and maintain office supplies, such as stationery, forms, and other materials.

? Arrange room facilities for meetings and minibus bookings as required.

? Carry out fire drill procedures in accordance with Academy policy.

? To be responsible for incoming and out-going post and monitor general office email account
? Ensure the post is franked and taken to post office/box at the end of the day.
? Maintain reception area to present a safe and professional space.
? Support general administration tasks as requested by the Headteacher's PA and Administration
Manager.

General

? Build and maintain positive and constructive relationships with students, parents, carers and colleagues to maximise students' development and maintaining the overall ethos of the Academy.

? Always maintain confidentiality.
? Support all general college activities and undertake any other duties as determined by the Headteacher to enhance the efficiency and effectiveness of the support staff teams.

The above list of job duties is not exclusive or exhaustive and the postholder will be required to undertake such tasks as may reasonable be expected within the scope and grading of the post.

Tove Learning Trust expects its employees to work flexibly within the framework of the job description. This means the post holder may be expected to carry out work that is not specified in the job description but which is within the remit of the role, duties, and responsibilities. Tove Learning

Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff & visitors to share this commitment.

It is the post holder's responsibility for promoting and safeguarding the welfare of children and young people for whom s/he comes into contact with and adhering to and ensuring compliance with the School's Safeguarding and Child Protection Policy at all times. If, in the course of carrying out the duties of the post the post holder becomes aware of any actual or potential risks to the safety or welfare of children in the s/he must record the details and take appropriate action, according to the nature of the concern, to safeguard the young person and inform the relevant staff within school, including the Designated Safeguarding Lead.

Job Types: Part-time, Permanent

Pay: 12,567.00-12,764.00 per year

Expected hours: 22.5 per week

Benefits:

Cycle to work scheme Employee discount On-site parking
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 25/07/2025