Job Description

Are you the friendly face and organized professional we're looking for? Our Urgent Treatment Centre at Crawley Hospital is seeking a dedicated Receptionist to be the first point of contact for our patients and visitors.



This role is perfect for someone with excellent communication skills, a calm demeanour, and a passion for helping others.



The successful candidate will be working variable hours between 7:15am - 10:15pm Monday to Sunday (bank holidays inclusive) on reception in our Urgent Treatment centre (UTC) to ensure the efficient and effective operation of all units through the co-ordination and provision of high standards of reception and clerical services.

Please note:

Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.

Skilled Worker visa:

going rates for eligible occupation codes - GOV.UK

Health and Care Worker visa:

If you'll need to meet different salary requirements - GOV.UK



Receives Patients and visitors to the service. Responds to queries and requests for information as directed by office procedures, guidelines and protocols. Refers complex or unusual requests to the Team Administrator or a member of the clinical team.



Regularly checks on the tidiness and cleanliness of the office environment and takes action to ensure any problems are resolved.



Undertakes admin tasks that are assigned.



Attends team meetings within the service



Formats letters, reports where necessary



Carries out photocopying.



Ensures incoming or outgoing post is processed promptly



We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.



Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.



Why work for us?

Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing Varied environments: community hospitals, patients' homes, and bases across Sussex Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement Excellent training, development, and research opportunities Cost-effective workplace nurseries in Crawley, Hove, and Brighton Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks Level 3 Disability Confident Leader and Veteran Aware Trust Beautiful Sussex location near the South Downs and coast

Our values -- Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence --guide everything we do.



We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.



This post may close early if sufficient applications are received.



Key Responsibilities

a) Provides feedback about how reception and administrative procedures work in practice in the UTC to help with identifying improvements.

b) Books patients that attend the UTC onto the computer system and makes appointments for follow up clinics. Assists with photocopying and posting of letters as required to various agencies.

c) Assists new staff recruited to the reception team by demonstrating own duties and explaining procedures and standards.

d) Participates in the performance development review process, and attends training courses that are mandatory and for personal development.

e) Has a responsibility in ensuring the privacy, dignity and confidentiality of patients, relatives and colleagues is respected at all times or responsibility for the maintenance of equipment, buildings or other physical assets.