Job Description

Receptionist - Austen Campus

Salary - NJC Pay Range 3: 25,583 - 25,989 FTE

(Actual Salary Pro rata 21,784 - 22,129 )

37 hours per week, 39 weeks per annum (Term time only plus INSET days)

We are seeking a pro-active and well organised Receptionist to join this specialist provision for , aged 4-19, with additional needs related to Autism and SEMH. We are seeking someone who will provide a high-quality support service and contribute to the efficient and effective organisation of the campus. Alongside the Receptionist role there will be some administrative duties required.

We don't do ordinary; we are rewriting the future with our Ofsted 'Outstanding' cutting edge and transformational approaches to educating students with ASC and SEMH.

We are on a mission to turn around the futures of our young people and we are looking for exceptional individuals to help us achieve this.

Together we can make a huge positive impact on the lives and life chances of our students.

This is a fantastic opportunity to be part of our amazing Trust so please contact us and come and see for yourself.

PURPOSE OF JOB

To manage the day-to-day running of all aspects of reception administration, in an effective and efficient manner.

To organise and prioritise your workload to ensure that our students maximise their potential through the provision of a high-quality administrative service.

To present the Academy Trust in a positive light by being hospitable, courteous and helpful to all visitors, staff and students.

MAIN DUTIES AND RESPONSIBILITIES

To ensure the provision of general administrative services Support the Head of Campus and staff team with the administrative workload. Provide a welcoming and professional reception service. Respond immediately to all visitors and telephone calls to the school. Treat all parents and visitors courteously and professionally, ensuring they have the appropriate security checks. Ensure the efficient and effective transfer of information in relation to sickness absence, attendance, etc. Deal with emails, internal and external post and deliveries. Maintain confidentiality. Update calendar as required Maintain campus stationery and undertake regular stock checks. Responsible for ad-hoc school shopping requirements. Co-ordinate/schedule meetings and refreshments, liaising with colleagues, parents, education support services and other agencies as appropriate. Responsible for the site Inventory system - producing reports as required. Provide accurate reporting of student data as required. Produce and distribute information to staff, parents and students. Apply the Academy Trust's policies and provide reports as required.. Work closely with the Campus Administrator's to facilitate the smooth transfer of information between campuses. Assist with reception cover across the Basingstoke site as required. SIMS / CPOMs student database Administer the campus attendance system for students, liaising with the transport manager, parents and Support Lead as necessary. Support the Head of Campus and Data Manager in the collation and maintenance of data. Update CPOMs with all attendance issues and absences, run reports as directed by SWAM. Ensure that all documentation relating to new admissions and leavers is complete. Provide accurate reporting of student data as required. Ensure that all data is handled in accordance with GDPR.

3. To provide a financial support service

Issue petty cash, ensuring authenticity of receipts and following rules laid down in "Office Procedures" in the absence of administration staff. Sign for goods on arrival and pass the delivery note / invoice and goods to the purchasing/finance coordinator for formal checking against the order.

4. To provide Administrator / Exams Officer support service

Assist the Academy Trust's Administrator Assist the Exams Officer with scanning / photocopying and preparing rooms.

MAIN DUTIES AND RESPONSIBILITIES - OTHER

Medical Coordinator- ensure that families/careers complete all medical consent forms, manage the day-to-day coordination of medication within the school, coordinating the immunisations and other medical visits. Full training will be provided.

To maintain confidentiality at all times in respect of Trust related matters and to prevent disclosure of confidential and sensitive information.

To work within and encourage the Trust's Equal Opportunity policy and contribute to diversity policies and programmes in relation to discriminatory behaviour.

To promote the safeguarding of children. Chiltern Way Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

To carry out duties in accordance with the Trust's values, mission and vision.

Attend INSET, appropriate training and relevant meetings as required and participate in the Trust's staff performance. Carry out all duties and responsibilities with reasonable care for the health and safety of yourself and any other persons who may be affected by your acts or omissions at work and to co-operate fully with the Trust in health and safety matters.

Undertake any other duties of a similar level and responsibility as may be required from time to time.

Please apply via My New Term: https://mynewterm.com/jobs/148343/EDV-2025-CWAA-31011

Job Type: Full-time

Pay: 25,583.00-25,989.00 per year

Benefits:

Bereavement leave Company pension Cycle to work scheme Employee discount Employee mentoring programme Enhanced maternity leave Health & wellbeing programme On-site parking Sick pay Store discount
Language:

English (preferred)
Work Location: In person