Job Description

Receptionist/Administrator

Ennova Law is a leading legal firm in Edinburgh, known for its commitment to excellence, client-focused approach, and innovative legal solutions. We pride ourselves on providing exceptional service to our clients and fostering a positive, collaborative work environment. We are currently seeking a friendly, professional, and organised individual to join our team as a

Receptionist

on a full-time basis.

Role Overview:

As the first point of contact for our clients and visitors, the Receptionist plays a crucial role in creating a welcoming atmosphere at Ennova Law. This varied role provides essential support to the firm and the Office Manager. The successful candidate will manage the front desk, handle a variety of administrative tasks, and assist various departments as needed.

Key Responsibilities:

Act as the first point of contact for clients and visitors, both in person and via telephone. Manage the reception inbox, responding to queries promptly and efficiently. Maintain stationery, kitchen, and office supplies for both our Edinburgh and Dundee offices. Ensure meeting rooms are maintained and greet visitors professionally. Arrange couriers and taxis as required. Prepare cheques for banking, process credit card payments, and record invoices for the finance department. Conduct weekly fire alarm testing and arrange scheduled health & safety checks. Liaise with the cleaner and coordinate confidential waste and recycling uplifts. Manage on-site and off-site archiving. Chase aged debts. HR Administration: updating holiday and sickness records, drafting offer letters and posting job ads online. Provide general administrative support to the Office Manager as required.

Key Skills and Experience:

To be considered for this role, you should be able to demonstrate:

Previous experience in a similar role; experience within a professional services environment would be beneficial but is not essential. Excellent communication and interpersonal skills. A professional attitude and appearance. A customer-service-oriented approach with a friendly and welcoming demeanour. Strong organisational and multitasking abilities. A high level of discretion, as our work is highly confidential. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

What We Offer:

A competitive salary. 34 days of holiday (inclusive of 9 public holidays). Pension scheme and Death in Service scheme. Professional development and training opportunities. A supportive and friendly working environment. Discretionary bonuses twice annually.

Hours of Work:

This is a fully office-based role, Monday to Friday, with the following shift pattern:

Monday to Friday:

9am - 5 pm

How to Apply:

Interested candidates should submit their

CV and a cover letter

outlining their qualifications, experience, and what they will bring to the role.

Job Types: Full-time, Permanent

Pay: 25,000.00 per year

Benefits:

Company pension
Work authorisation:

United Kingdom (required)
Work Location: In person