Job Description

Job Summary

We are seeking a professional and friendly Receptionist/Administrator to join our team. The ideal candidate will be the first point of contact for our clients and visitors, providing exceptional customer service while managing a variety of administrative tasks. This role requires strong organisational skills and the ability to multitask effectively in a busy office environment.

Responsibilities

Reception desk - greeting visitors/clients and operating the main telephone switchboard system

Registering and distribution of all incoming/outgoing mail

Daily monitoring and end of day sign off of staff movements on temporary absence forms

Preparation of draft electronic Fee Proposals and processing of new project requests through the Fairhurst InSite online system

Create electronic Fee Proposal and Project files in line with quality procedures

Process and issue of SER Certificates of Design and Form Q Completion Certificates

Participate in the issue of weekly invoice batch

Provide assistance in updating of Quality Assurance and Health & Safety documentation in line with compliance procedures

Copy typing/Filing/Scanning/Photocopying documents

Participation in electronic archiving of completed projects

Assist with any other additional administration duties as required

Experience

Experience of working within an administration role

Ability to work to own deadlines

Excellent organisational skills

Ability to work independently as well as part of a team

Excellent written and oral communication skills

A professional and positive approach

A strong customer focus

Self-motivation with a 'can do' attitude

Computer Literate with good knowledge of Microsoft Office applications and Teams

If you are a motivated individual with a passion for providing outstanding service in an office setting, we encourage you to apply for this exciting opportunity.

Job Type: Part-time

Pay: 10,000.00-11,000.00 per year

Expected hours: 15 per week

Work Location: In person