Job Description

Front of House & Administrative Coordinator

Job Summary:

We are seeking a proactive and highly organised Front of House & Administrative Coordinator to manage reception duties while providing essential administrative support across departments. This role combines front-of-house responsibilities with HR administration, diary and travel management, and coordination of office supplies and PPE systems. The ideal candidate will be a confident communicator with excellent multitasking skills and a keen eye for detail.

Key Responsibilities:

Front of House Duties

Greet visitors and manage incoming calls and emails professionally. Maintain a tidy and welcoming reception area. Handle incoming and outgoing mail and deliveries

HR & Administrative Support

Assist with onboarding documentation and HR record-keeping. Support HR with scheduling interviews and meetings. Maintain confidentiality of sensitive HR information.

Diary & Meeting Management

Coordinate calendars and schedule meetings across departments. Book meeting rooms and prepare agendas and materials. Take minutes and follow up on action items.

Cross-Departmental Admin Cover

Provide administrative support to various teams during peak periods or absences. Assist with document preparation, filing, and data entry.

Travel Arrangements

Organise domestic and international travel, including transport and accommodation. Prepare travel itineraries and ensure compliance with company policies

PPE & Stationery Management

Monitor and manage PPE inventory and distribution. Order and maintain stock of office supplies and stationery. Liaise with suppliers and ensure timely deliveries.

Skills & Experience Required:

Proven experience in a front-of-house or administrative role. Strong organizational and time management skills. Excellent communication and interpersonal abilities. Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with HR systems or travel booking platforms is a plus.
Job Type: Full-time

Pay: From 27,000.00 per year

Benefits:

Company pension Free parking On-site gym On-site parking
Language:

English (required)
Work Location: In person