Job Description

Role Summary

To provide professional and efficient administrative and people support to the HR Manager, our colleagues, and visitors to our site, ensuring internal and external customer service excellence.

Core Duties/Responsibilities

Manage recruitment - draft Job vacancies, review job descriptions, place vacancy adverts (including company website, internally, external job boards and agencies as a last resort. Arrange interviews, send out job offers, arrange inductions and associated paperwork including completion of right to work checks

Support with Return to work, investigation and Exit interviews

Ensure colleague personnel files are kept up to date and complete

Work with Payroll to ensure annual leave, sickness, new starters and leavers are recorded correctly

Assist with the organisation of training

Issue letters as directed by the HR Manager

Ensure ER tracker is kept up to date

Logging Training hours

Ensure all outgoing post in franked and ready for postal collection

Order and maintain stationary supplies. Order & Stock control of PPE & booking in of stock arrivals on Radius

Ensure reception area is opened and closed each day

Answer switchboard calls and direct the call as necessary, taking messages if recipient unavailable

Greet visitors in reception - ensure they sign in and complete health screening if required. Provide refreshments if requested - ensuring alternative cover for times of annual leave.

Take receipt of deliveries, contacting the recipients to collect from reception

Completion of monthly HR analytic reports

Report any issues with vending machines

Ordering of food for meetings

Ordering of flowers for reception & fruit for canteens

Administration of company HRIS and benefits schemes - including the organisation of timely medicals

Understand your responsibilities to maintain a safe working environment.

Continuous learning

Teamwork

Sharing a 'can do' attitude

Any other duties to meet the needs of the business

Health and Safety

Workplace Safety

: Ensure all employees understand and follow workplace safety protocols and procedures.

Hazard Identification

: Regularly identify and report potential hazards in the workplace to prevent accidents.

Incident Reporting

: reporting and documenting of accidents, injuries, and near-misses.

Health and Hygiene

: Maintain a clean and hygienic work environment to prevent illness and contamination.

Training

Skill Development

: enhance your skills and knowledge relevant to your role.

Soft Skills

: communication, teamwork, and problem-solving to improve overall workplace efficiency.

Diversity and Inclusion

: create a respectful and supportive workplace culture.

Skills, Capabilities and Attributes

Excellent Communication skills - both written and verbal.

Strong organisational skills and the ability to manage and prioritise a busy and varied workload. Problem solver and Proactive thinker. Analytical. The ability to maintain confidentiality in line with GDPR and colleague personal situations Ability to work both efficiently and effectively alone, as well as part of a large and varied team. Flexibility and excellent attention to detail is essential. Knowledge of all MS Packages including Excel and Word. Willingness to learn and a strong desire to develop and grow within the organisation. Enjoy working to deadlines and targets in a fast-paced environment. Have experience building relationships and liaising with stakeholders. Enthusiastic, committed and flexible to the demands of a fast-paced business with a significant amount of change.
Ability to work under pressure.

Problem-solving skills.

Creativity.

Positive Work Ethic

Team working skills

Possess high regard for

o Health and Safety in the workplace

o Quality and Hygiene in the workplace

o Environmental Awareness

Job Types: Full-time, Permanent

Pay: 27,000.00-28,000.00 per year

Benefits:

Bereavement leave Canteen Company pension Cycle to work scheme Employee mentoring programme Free flu jabs Free parking On-site parking Sick pay Store discount
Ability to commute/relocate:

Leeds LS9: reliably commute or plan to relocate before starting work (required)
Experience:

HR Administration: 1 year (preferred)
Work Location: In person