Job Description

As a friendly, client focused, community driven, local solicitor firm, our teams deal with large volumes of matters and specialise in Conveyancing, Wills, Probate and Power of Attorney transactions within our branch offices across East Yorkshire.

We are looking for a fully competent, passionate and enthusiastic candidate for our receptionist/legal secretary position to work in our Hornsea branch.

Duties will include: Greeting clients, answering the phone, opening new matter files, preparing pack backs, contacting clients, filing, typing and undertaking general administration duties.

Excellent communication skills, the ability to help others in a fast paced environment while being approachable and friendly are essential for this role as you will be front of house, in most cases the first port of call for clients, giving the initial impression of our firm and interacting with many people on a range of services from diverse backgrounds.

The ideal candidate will be hard-working, professional, self-motivated and able to undertake a variety of tasks working diligently under pressure. You must be organised, able to solve problems, work to timelines, all whilst maintaining accuracy and attention to detail.

Your responsibilities will include but not be limited to:-

Greeting and communicating with clients in a professional, polite, friendly and appropriate manner

Sorting and distributing communications in a timely manner

Answering and transferring telephone calls

Taking messages in a timely and professional manner

Efficiently managing a switchboard

Schedule and plan meetings and appointments using a computerised diary system

Inputting data into the administration systems

Maintaining a high aesthetic appearance of the reception area

Interact with couriers and deliveries

File and control Deeds and documents as per our record department procedures

Ensure appropriate waste disposal including confidential waste and recycling

General administration duties to ensure smooth day to day running of the office.

Basic requirements

Previous experience in a similar administrative role. Excellent time management skills Excellent written and verbal communication skills Basic knowledge of office equipment Enthusiasm for the legal profession and the task at hand Computer literacy Excellent secretarial and organisational skills Ability to multitask and being comfortable dealing with a diverse pool of people Be able to maintain strict confidentiality of data
If you are passionate about the law and possess the necessary skills to thrive in a fast-paced environment, we encourage you to apply for this exciting opportunity as a Receptionist/Legal Assistant.

Job Types: Full-time, Permanent

Pay: 22,750.00 per year

Work Location: In person