Job Description

Overview

We are seeking a professional and friendly Receptionist/Assistant to join our team. This role is essential in providing excellent customer service and administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong organisational skills and a proactive attitude, contributing to a welcoming environment for both clients and staff. We are a small team so ideally the candidate is needed to relieve some of the pressure off the Directors in the office by handling the incoming calls with opportunity to progress further within the company.

We would expect the candidate to work between 20-30 hours a week with 3 full working days preferred although this could be discussed.

Duties

Greet visitors and clients warmly, ensuring a positive first impression of the office. Manage incoming phone calls with professionalism. Perform data entry tasks accurately and efficiently, maintaining up-to-date records. Help organise the fitting teams diaries and know times for jobs etc Assist with clerical duties such as filing, photocopying, and scanning documents. Schedule appointments and manage calendars for team members. Handle correspondence, including emails and mail distribution. Utilise Microsoft Office and Google Workspace applications to create documents, spreadsheets, and presentations as needed. Maintain an organised office environment, ensuring supplies are stocked and areas are tidy.

Skills

Previous office experience is essential, with a background in administrative roles preferred. Proficient computer skills, including familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Strong organisational skills with the ability to multitask effectively in a busy environment. Demonstrated clerical experience that showcases your ability to manage various administrative tasks efficiently. Familiarity with Xero is advantageous but not mandatory. If you are an enthusiastic individual who thrives in a dynamic setting and possesses the necessary skills to excel as a Receptionist/Assistant, we encourage you to apply for this exciting opportunity!
Job Type: Part-time

Pay: 12.50-13.00 per hour

Expected hours: No less than 20 per week

Work Location: In person