Job Description

The London campus of the prestigious French Universite Paris-Dauphine - PSL offers undergraduate, executive and summer courses fully taught in English, primarily in the fields of Economics, Management and Law. We also run a start-up incubator, and a variety of seminars and conferences. Since 2022, we have been registered with the Office for Students as an English Higher Education Provider and are fully compliant with the QAA framework and are also EQUIS accredited.

As a founding member of Universite Paris Sciences & Lettres (PSL), we are consistently ranked among the top 50 universities in the world: 2nd best Young University in the 2024 Times Higher Education Ranking, 19th by CWUR and 41st by Shanghai Academic World Rankings.

The Role:

We are looking for a positive-minded, dynamic, and reliable team player to join our Operations team.

The

Receptionist/Operations Administrator

the friendly face that greets our visitors, students, and staff, ensuring everyone feels welcome and supported. This role is essential in keeping our reception running smoothly while also providing valuable assistance to our operations team. Reporting to the Operations Manager, you'll be a key part of our team, helping to create an organised and professional environment every day.

Main duties and responsibilities (indicative)

Reception

Presenting a professional and welcoming face of the campus to all visitors, staff and students Implementing the reception procedures, including:
- Opening and closing procedures, facilitating access to building

- Signing in visitors and supplying/monitoring return of visitor's badges in line with safeguarding procedures, authorise entrance of people and vehicles

- Supplying/monitoring return of temporary issue ID badges for staff or students

- Ensuring the reception area is tidy, professional and presentable at all times

- Handle incoming and outgoing mail/packages, ensuring appropriate team member is notified

- Maintain entry security, reporting any suspicious activity

Finance/Administration

Monitoring/maintaining email box, categorising as needed Processing invoices in the accounting software, confirming authorisation as needed Support with administrative tasks, such as filing, data entry, and document management

Facilities Management

Act as a secondary contact to facilities suppliers when key contact is not available When necessary, helping to prepare classroom arrangements Reporting any unusual situation or facility risk

Other

Additional support for projects as needed. To be agreed via line manager Occasional late or week-end work may be required

Qualification and experience

A minimum of 2 years of work experience in a reception and administrative function is preferred, within an educational setting is desirable.

A-Level, Baccalaureate, or any other secondary studies is desirable. Fluency in French is an asset but not essential.

Skills and aptitude

Friendly and professional communication IT savvy: Microsoft suite, essential. Previous use of Xero is an asset, or a willingness to learn A high level of attention to detail and accuracy of work is essential Well-organised Strong communication skills, with excellent English both written and spoken is required (B2 +) Good adaptability skills Respectful of confidentiality Ability to work independently and as part of a team First aid training desirable, or willingness to train

Other requirements

Authorised to work in the UK. The successful candidate will be subject to a DBS check disclosure Commitment to equality, diversity and safeguarding.

Hours

: Part-time, 30-32 hours per week (07:45 to 14:00 Mon-Fri)

Salary

: 27,750 pro-rata per annum

Key benefits:

40 holiday days + bank holidays pro-rata Attractive pension plan Continuous Professional Development opportunities A meaningful job in the London boutique campus of a prestigious French University
Please ensure application as soon as possible, if a suitable candidate is found before the closing date, we may close this posting early.

To apply please send your CV and Cover Letter to dauphinelondon@dauphine.psl.eu.

Job Type: Part-time

Pay: 27,750.00 per year

Expected hours: 30 - 32 per week

Work Location: In person